The Idea Hunter is an award-winning corporate event planning agency based in Toronto with over 24 years of experience producing unforgettable experiences. Our client roster spans Fortune 500 giants to high-growth startups, including brands like the Toronto Blue Jays, MLSE, and Sun Life, each trusting us to bring their events to life in bold and creative ways. That means no two days are the same, and every project offers something new, whether it is a brand launch, executive retreat, virtual tournament, or high-impact social activation.

This is a senior coordination role. You run programs end to end without supervision, you are the escalation point when something breaks on site, and you set the standard the Coordinators learn from. Reporting to the Operations Manager, you will manage 5 to 10 programs per month, from single evening activations to multi-day corporate retreats and out-of-town programs, coordinating vendors, timelines, and logistics while mentoring Operations Coordinators.

Coordinator, then Senior Coordinator, then Associate, then Senior Associate, then Operations Manager. This role is the Senior Coordinator seat. Expect weeknight and weekend travel inside the GTA and occasional overnight stays at retreat venues (roughly 20 to 25 nights per year).

This role almost always requires schedule flexibility for evenings, weekends, and travel. Curiosity, feedback, and learning power our personal and company growth. Run our most complex programs end to end without supervision, from the sales handoff through to the post-event wrap.

Mentor Operations

Coordinators. Lead corporate retreats and out-of-town programs across Ontario and beyond for groups of 20 to 100+. Build and manage supplier relationships in markets where we do not have a standing bench. Serve as the main point of contact onsite for the full duration of the program. Receive each confirmed project from sales, review scope, and connect with our clients on the next steps to bring their event to life.

Maintain





Capsule CRM with all project milestones and email communication. Manage shipping, receiving, and inventory for swag and kits, and track courier numbers and shipping status. On-Site and Virtual Execution Host virtual green-room calls and oversee streaming technology for webinars and hybrid events.

Draft a short post-event report highlighting wins and lessons learned. 2 to 3 years in event coordination delivering corporate programs end to end, live and virtual ~ Proven ability to run complex programs without supervision, and the judgment to know what to escalation and what to solve ~ Comfort travelling evenings and weekends, with a valid driver's licence and passport ~ Strong Excel and Google Sheets skills for project management, plus experience using AI tools like ChatGPT and Claude for task automation Background at a DMC, incentive house, or destination management team.

Experience mentoring or training junior coordinators Project management (PMP) or event planning designation (CMP), complete or in progress Experience running hybrid and virtual event platforms Competitive base salary with an 8% annual performance bonus Hybrid: remote for planning work, on site for events, and at least one in-person team working day per month Weeknight, weekend, and some overnight travel for events Health and dental, cell phone allowance A time a vendor failed you on site. Diversity, Equity, Inclusion &

Equal Employment Prospect at The Idea Hunter (TIH): TIH is committed to an inclusive, diverse and equitable workplace, and is further committed to providing equal employment opportunities regardless of any protected characteristic including: race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, protected veteran status or disability. Hiring decisions are based upon TIH's operating needs, and applicant merit including, but not limited to, qualifications, experience, ability, availability, cooperation, and job performance. #

📌 Coordinator (Business Operations Manager) (Toronto)
🏢 The Idea Hunter
📍 Toronto