internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status. The Department of Physics is an academic department with approximately 50 faculty, 20 TRAS academics, 30 Postdoctoral scholars, 30 support staff and160 graduate students located within the Faculty of Science, College of Natural and Applied Sciences.

We offer a dynamic learning and research environment with a dash of community outreach. Reporting directly to the Academic Department Manager the Department Administrative Coordinator is part of a dedicated and busy administrative team and serves as a primary point of operational and administrative contact for the faculty, staff and students in the Department of Physics. This position coordinates and completes a wide variety of operational and administrative processes including: finance, billing, travel and expense management, human resources & payroll, purchasing and receiving, and assistance with administrative processes like management of photocopiers, workstation cleaning and assignment and keys.

Initiates and maintains end-to-end payroll transactions and ensures payroll deadlines are met for support positions, undergraduate scholarships, Trust & Research Academic Staff and provides support for all human resources transactions which includes: appointments, leaves, terminations retirements and annual reviews and salary and benefits adjustments and other tasks as required. Initiates and maintains end-to-end finance transactions for the unit including but not limited to, deposits, internal & external billing, journal vouchers and other financial transactions. Assists with purchasing and receiving,



managing key deposits, refunds and departmental key records listing, assists with managing workstation assignments and clean out and supporting various administrative initiatives as they arise.

Minimum diploma in Business Administration, Human Resources, Accounting/Finance or relevant field of study. ~2-3 years in postsecondary administrative support with accounting or human resources focus. ~ Demonstrated proficiency on a Windows operating system, MS Office applications and the Google Suite applications. ~ Working knowledge of Peoplesoft (HCM, Financials, and Campus Solutions) and SupplyNet purchasing software. The capacity to handle multiple assignments and changing priorities effectively and efficiently with minimum supervision. This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages,



knowledge systems and cultures of all First Nations, Métis, and Inuit. The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day.

We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide. Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. This is achieved by promoting a safe setting, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

Nous encourageons les femmes; personnes handicapées; Its work positions the university at the forefront of technological, environmental, and scientific advancement. #

📌 Department Administrative Coordinator (Edmonton)
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📍 Edmonton