Overview

We are looking for someone to join our Greenhouse team as an Office Administrator / HR Assistant. This role is perfect for someone with HR experience and general office experience that enjoys organizing, and supporting a collaborative team. As the primary point of contact, you’ll ensure smooth daily operations, manage administrative tasks, and provide a welcoming atmosphere for staff and visitors.

Your proactive approach and excellent communication skills will help us maintain an efficient, organized, and positive office setting.

Duties

- Oversee front desk operations, including greeting visitors, answering the phone, and managing incoming inquiries with professionalism and warmth
- Support human resource functions with recruitment of new employees, maintaining personnel files, and assisting with training & development
- Maintain accurate records through filing systems and data entry
- Manage LMIA applications and communication with Service Canada and FARMS
- Co-ordinate rotating schedules of incoming / outgoing temporary foreign workers
- Assist with payroll processing by verifying hours worked, and data entry in P-Plus system ensuring accuracy




- Coordinate scheduling and appointments for temporary foreign workers
- Book annual inspections of bunkhouse
- Maintain office supplies inventory, and place orders with vendors

Experience
- Proven experience in office administration in a Greenhouse setting
- Strong proficiency in Microsoft Office and payroll processing
- Human resources knowledge related to onboarding, training & development, and employee recordkeeping
- Excellent organizational skills with the ability to multitask efficiently while maintaining attention to detail
- Effective communication skills—both verbal and written—to liaise confidently with team members and external partners

This role offers a flexible schedule - part-time hours with the possibility of full-time.

Join us in creating a productive workspace where your organizational talents will truly shine!

Pay: $19.60-$23.00 per hour

Expected hours: 20.0 – 40.0 per week

Benefits

- Casual dress
- Flexible schedule
- On-site parking

Work Location: In person

📌 Greenhouse office administrator (Essex)
🏢 North Ridge Acres
📍 Essex