Staff - Non Union Job Category M&P; - AAPS Job Profile AAPS Salaried - Human Resources, Level A Human Resources Associate Department: UBCO I Human Resources Advising 2 Jones I Human Resources Compensation Range $5,692.25 - $8,179.50 CAD Monthly At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

The Human Resources

Associate is responsible for the recruitment function within Human Resources. Provides advice to all management levels of the organization as well as coordinates the job posting process, responds to enquiries from union representatives regarding posting and internal placements, and reviews and authorizes all recruitment documentation for faculty, staff and students. This position will have an increased focus on client support for resolving matters related to Workday.

Provides general information regarding the interpretation of collective agreements and handbooks as well as recruitment policies, procedures and best practices to all levels of management including Associate Vice Presidents and Deans. Supports job evaluation and classification processes and administers compensation processes for all employee groups on the Okanagan campus including regular liaising with payroll and benefits staff.

Organizational Status

Reports to the Human Resources Advisor, UBCO. Works with and takes direction from the Senior Associate and other Human Resources Advisors. Works collaboratively with Administrative Assistants. Recruitment advice, coaching and guidance to client departments Guiding the hiring process for staff and faculty hires. Advising and coaching client departments concerning appropriate staff recruiting practices including: behavioural interviewing; Overseeing electronic recruiting system (Workday) Providing ongoing feedback to technical support with a focus on Workday. Participating in the development of on-line web support training. Advising client departments regarding documentation and appointment procedures for hiring, staff, faculty and students Proactively reviews and authorizes faculty and staff appointments, leaves of absence and honoraria payments for faculty and authorizes tuition waivers, ensuring compliance with UBC policies and procedures, Collective Agreements with the Faculty Association, AAPS, BCGEU, and other agreements with Service Canada, Human Resources &

Skills Development Canada, Citizenship and Immigration Canada and Canada Revenue Agency regulations. Producing staff employment contract letters and advising on amendments to existing staff and faculty offer letters/contracts. Monitoring the recall and internal staff placement process. Notifying recruiting departments of availability of candidates who are on recall or internal placement list. Developing written content for workshops and delivering staff recruitment training to clients as required.



Advising academic departments and faculty members on matters regarding faculty and staff appointment procedures, such as proper ranking of new faculty positions and benefits eligibility for faculty and staff employee groups. Approving faculty and staff members' eligibility for benefits in accordance with University policy and collective agreements. Providing general information to academic departments concerning tenure and promotion procedures. May coordinate meetings of SAC and Deans, records approval/denial decisions, ensures recording of decisions on HRMS and may prepare reports of decisions for the Budget Office, Planning and Institutional Research, the Board of Governors and the Faculty Association under the direction of the Senior Associate as required. Confirming eligibility for Sabbatical/Study Leaves, Early Termination Agreements and emeritus status of retiring faculty. Administering the Integrated Sessional Information System (ISIS) Assessing the eligibility of Sessional Lecturers for Continuing Status, and notifies faculty members, academic units, Dean's offices, and the Faculty Association of status changes. Ensuring appropriate documentation, coding, and salaries for Sessional Lecturers. Approving entries in Workday for all employee groups and the ISIS database for Sessional Lecturers, and may train to use database and Workday. Provide consultative services on all aspects of human resources Providing information and general advice to client departments regarding the interpretation of collective agreements, University policies and other agreements and handbooks governing conditions of employment. Referring matters which are more complex to Senior Associate and/or Human Resources Advisor. Identifying and referring more complex issues to Human Resources Advisors. Conducting position evaluation and re-evaluation in collaboration with the Human Resources Advisor.

Assisting

Advisors in performance management issues and/or organizational structures. Where appropriate may attend meetings with Senior Associate, Human Resources Advisors, Senior Manager and representatives of the union. Recruit, auxiliary staff by short-listing, interviewing and conducting reference checks, and making job offers to successful applicants; Investigating, analyzing and resolving payment discrepancies and errors to faculty and staff members, by reviewing HRMS and approved appointment forms and liaises between faculty and staff members, departments, service units, Dean's Offices, and Payroll.

Investigating and making recommendations for resolution of human resource related systems issues that impact employee appointments (Business processes, Workday, , ISIS). Advising client departments on the completion of forms and salary administration processes for all staff, union and non-union (ie. probation, merit, movement through the scale etc.).



Acting as a primary contact for Payroll staff to resolve pay issues and to investigate discrepancies between Workday, pay, and benefit enrollments.

Consequence of Error/Judgement Inappropriate advice or inaccurate information provided to client may have legal, financial, contractual and operational implications for the University, Client, Departments and employees in both the short and long term. Any of these outcomes may have a negative impact on the University's relationship with unions and associations and/or may contribute to an unfavorable public image of the University.

Supervision Received: Works under the general supervision of the Human Resources Advisor, and in accordance with established principles and methods. Works closely with and takes direction from other Human Resources Advisors and the Senior Human Resources Associate.

Supervision Given: May oversee the work of student employees. Undergraduate degree in a relevant discipline. Minimum of two to three years of related experience, or the equivalent combination of education and experience.

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion. Undergraduate degree in a relevant discipline. Minimum of two to three years of related experience or the equivalent combination of education and experience.

Knowledge of rules and regulations of Citizenship & Immigration Canada, NAFTA, Revenue Canada, Employment Standards, Human Resources Skills Development Canada, and Freedom of Information and Protection of Privacy Act an asset. Good knowledge of current Human Resources Management practices. Positive knowledge of provincial and federal legislation governing employers' Human Resources practices.

Must be flexible, confident and self-motivated. Ability to communicate effectively verbally and in writing, maintaining accuracy and attention to detail. Effective computer skills, including word processing, spreadsheets, MS Access.

Workday related experience will be considered an asset. The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world.

Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Equity and Diversity Equity and diversity are essential to academic excellence.

An open and diverse community f...any and all grounds enumerated under the B.Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person. however Canadians and permanent residents will be given priority.

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