Licensed Executive Assistant

Caldwell Securities Ltd. (“Caldwell”) is a majority employee-owned investment dealer that has been providing sophisticated and experienced investment and wealth management advice to individuals and corporations since 1981. Caldwell’s primary business includes investment management services, mutual fund sales, and retail and institutional sales. Caldwell is a member of the Investment Industry Regulatory Organization of Canada (“IIROC”) and runs its own self-clearing operations.

We are seeking an experienced Licensed Executive Assistant to support the President of Caldwell Securities Ltd. The job is located at our Head Office in Toronto, Ontario.

What will you do?

· Work closely with the executive and her clients

· Manage professional and personal calendars and emails

· Provide outstanding wealth management service to clients

· Provide administrative support

· Develop and maintain excel, word and power point documents

· Work on special sales projects; and interface with clients

· Use technology/systems to support clients

· Maintain knowledge of client accounts by reviewing daily activity online and applicable reports

· Conduct research, as required

· Research and resolve inquiries and issues related to accounts

· Assist with personal administrative affairs, as required

· Coordinate and schedule appointments and meetings

· Draft and proofread correspondence

· Scan documents, maintain files and records

· File so that information remains updated and easily accessible

· Assist with all office tasks

· Assist in organizing corporate events





· Take meeting minutes

· Other administrative projects, duties or responsibilities, as directed

What do you need to succeed?

· A post-secondary degree (business related diploma or degree)

· 8-10 years of administrative experience

· Previous financial service / brokerage industry experience

· Investment Representative/ Registered Representative Designation) preferred

· Investment Industry Courses and designations are preferred (e.g.: CSC, CPH, WME)

· Strong communication skills – verbal and written

· Above average mathematical acumen

· Exceptional client service skills

· Excellent interpersonal skills

· Proactive problem solver

· Great attitude and personable

· Reliable member of the team

· A can-do, proactive approach to learn and grow

· Ability to plan, organize, and prioritize

· Ability to deliver and follow through to the end on projects

· Ability to plan, organize, prioritize and multi-task

· Ability to adhere to the highest level of privacy and confidentiality

· Proficiency with PowerPoint, Excel, CRMs, and Outlook

· Solid technology acumen: a willingness to learn industry software, WebEx / Zoom and Teams

· Strong attention to detail

What will we offer?





· Base Salary of $80-100,000, depending on your experience

· Discretionary bonuses

· Group benefits

· Professional Development through Industry Courses

· A progressive, and high performing team

Join Caldwell and be part of a highly engaged and collaborative team, where employees:

(i) can reach their full potential,

(ii) consistently deliver high-quality client experiences; and

(iii) produce significant results.

Caldwell is an equal opportunity employer.

Caldwell Securities Ltd. is committed to the principles of employment equity and diversity. We are dedicated to removing barriers in the recruitment and selection processes. We encourage members of equity seeking groups, including people with disabilities, to apply. Should you require accommodation, we will take into account your accessibility requirements. If we call you for an interview or any selection process, please notify us about your accommodation needs.

We thank all applicants; however, only those selected for an interview will be contacted.

No telephone inquiries please.

Please submit your resume in PDF format.

Job Type: Full-time

Salary: $80,000.00-$100,000.00 per year

Benefits

- Dental care
- Paid time off

Flexible Language Requirement:
- French not required

Schedule:
- Monday to Friday
- Weekends as needed

Ability to commute/relocate:
- Toronto, ON M5H 1J9: reliably commute or plan to relocate before starting work (required)

Education:
- Secondary School (preferred)

Work Location: In person

📌 Licensed Executive Assistant (Toronto)
🏢 Caldwell Securities
📍 Toronto