Job Overview

We are seeking a energetic and organized Office Assistant to join our team and help keep our daily operations running smoothly. This vital role involves providing exceptional administrative support, managing front desk responsibilities, and ensuring efficient office workflows. The ideal candidate will bring enthusiasm, attention to detail, and a proactive attitude to support our team’s success.

This paid position offers an exciting opportunity to develop your skills in a fast-paced environment while contributing to a positive workplace culture.

Duties

- Greet visitors and clients professionally, ensuring a welcoming environment at the front desk
- Manage multi-line phone systems, screen calls, and direct inquiries appropriately
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks
- Maintain organized filing systems, both physical and digital, for easy retrieval of documents
- Assist with scheduling appointments, meetings, and calendar management for staff members
- Support bookkeeping activities including invoicing, billing, and basic financial record keeping
- Provide excellent customer service by addressing inquiries promptly and courteously
- Handle administrative tasks such as proofreading documents,



preparing correspondence, and managing office supplies

Qualifications

- Proven experience with office administration or clerical work, preferably in medical or dental offices
- Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel), Google Workspace, and QuickBooks
- Excellent organizational skills with the ability to prioritize tasks efficiently
- Experience with data entry, filing systems, and maintaining accurate records
- Exceptional customer service skills with professional phone etiquette and communication abilities
- Familiarity with multi-line phone systems and front desk operations
- Knowledge of medical or dental office procedures is a plus but not required; relevant experience will be considered
- Ability to type quickly and accurately while proofreading documents for errors

Join us as an Office Assistant and become an essential part of a vibrant team dedicated to excellence! Your energy and organizational talents will help us deliver outstanding service while supporting our daily operations.

Pay: $20.60-$29.44 per hour

Benefits

- Paid time off

Work Location: On the road

📌 Office Assistant (Thunder Bay)
🏢 Housing Nexus
📍 Thunder Bay