Georgian is more than just an employer – we're a community. With multiple campuses located across Central Ontario, Georgian College offers rewarding employment opportunities in academics, administration, research, and more. Together, we can advance our mission to inspire innovation, transform lives, and connect communities through the power of education.

Our exciting work environment offers the chance to learn and grow, while collaborating in a team-oriented culture that promotes equity, diversity, inclusion and belonging. Together, we deliver unrivaled experiences for our students, employees and the communities we serve.

Georgian

College’s Facilities Management Department is responsible for providing a safe, clean comfortable and efficient working and learning environment for all students, staff and faculty.

The Facilities

Management team oversees the maintenance of over one million square feet of buildings and 180 acres of grounds and parking lots. The Department provides facility maintenance services to all equipment that supports the college infrastructure, including heating, cooling, plumbing, electrical, general maintenance and grounds. The Department also plans and oversees all space planning, building renovations, painting, furniture, etcetera.

The Department also leads environmental and sustainability activities for the College. We’re seeking a dedicated administrative professional who will play a critical role in processing, maintenance and analysis of capital projects and Facilities Management’ operating budgets. The incumbent supports the Executive Director, Facilities Management in developing the multi-year capital plan and project and operating budgets and updates.

This includes preparing reports for granting agencies of the provincial and federal governments and the creation of various financial reports and comparative models to evaluate actual performance to the college’s goals. This position will, on a monthly basis, work with Financial Planning and applicable Facilities staff, in reviewing and updating monthly operational budgets and project forecasts. Incumbent will also provide financial updates for major capital projects and participate in required meetings.

The incumbent ensures compliance with General Accepted Accounting Principles, internal financial controls and operational procedures within the department and ensures that financial and operational reconciliations and reports are completed to meet management requirements, including development of reporting frameworks and data modelling. The position provides leadership to the Department’s business and general office operations including financial and operational performance reporting, forecasting, data modelling, procurement management, information management, and administrative services. This requires the judicious management of a variety of information systems to support the department's teams/divisions, leaders, and College stakeholders.

Provides day-to-day functional administration for systems utilized/maintained by Facilities Department such as the SLAM (the capital asset management system utilized by Ontario Colleges). Runs reports and completes updates from SLAM for Facilities Management usage/decision making.

Facilities Management Administration Employment

Type:



Full-Time Project Management Responsible and accountable to set up new projects and close completed projects on a timely basis including ensuring comprehensive records are maintained on project expenditures as per Department filing protocols. Monitors projects on a daily basis, monitors monthly budget to actual reporting which includes budget adjustments, account code revisions, if required, updates of purchase order commitments and change orders, coding project invoices, closing of purchase orders and completion of journal entries as required. Works with the Facilities leadership team in the development of multi-year capital planning and analysis of financial implications, funding sources and impacts on the deferred maintenance for the college.

Leads the annual budgeting process for the Facilities Management’ operating and capital budgets. Monitor and reconcile non-salary budget accounts including ensuring comprehensive records are maintained on budget expenditures as per Department filing protocol and in conjunction with PeopleSoft Finance. Supports the Facility Renewal Funding (FRP) related projects by overseeing the financial component of tracking and reporting of all transactions/projects and preparing required reporting for Executive Director, Facilities Management and Controller for reporting to Ministry.

Supports any projects where infrastructure or sustainability related funding has been received from Federal and/or Provincial government in accordance with the specific funding agreements and audit requirements of such initiative. Prepares required reporting for Executive Director, Facilities Management and Controller, as applicable. Works with Facilities leadership team and Facilities Management Assistants in reviewing all outstanding purchase orders and takes appropriate action as required (e.g. close,), follows up on outstanding invoices, etc.

Develops in conjunction with the Facilities leadership team and in accordance with the College’s long term space plan, a long-range capital and facilities renewal budget model (10-year planning horizon) for the College's facilities, having a total replacement value of approximately $600 million dollars and including a wide range of ages and types of facilities. Responsible for the updating of deferred maintenance and facilities audit expenditure reports and budget plans and submitting as required. Provides direction and guidance to the Facilities leadership team and staff on items pertaining to budgets, financial guidelines, budget principles, and related issues.

Leads the development of a budget tracking process and oversees the monthly budget performance of the Department. Provides planning, direction and strategic input with colleagues during quarterly review and budget preparation. Prepares and submits the Annual Facilities Operating Cost and Benchmark Report on behalf of the College to Ontario College Facilities Management Association (OCFMA).

Regularly reviews the College financial and administrative procedures on construction projects and operational matters, recommends changes, where applicable. Leads or participates in responding to requests on department financial related issues or questions by producing reports,



PowerPoint presentations or sourcing and compiling data. Collect, source, compile, and review information to produce spreadsheets, databases or statistical or narrative summaries for the Facilities leadership team to use in proposals or presentations.

Responsible for updating Department website as required (webpages, forms, processes, etc). Prepares written and statistical reports, graphs and illustrations to inform the College and departmental staff of issues, trends, and opportunities affecting large public sector institutional facilities management organisations. Develops data models and ensures data governance and accuracy utilized in reporting.

Responsible for constant improvement on translating accounting terminology and data into reports, presentations and dashboards to assist in making informed decisions. Maintains the licensing and insurance requirements for the College’s fleet. Provides leadership to the departmental administrative services team.

Oversees the provision of college support, including finance, IT, and procurement, to the Facilities leadership team. The incumbent provides direction, leadership, and training to college support teams on Facilities related matters. Analyzes and makes recommendations regarding direct reports requirements for the most effective coordination and deployment of human resources required to support all areas within the Department.

Successfully completed a four year degree in Accounting with a CPA, CA, CGA or CMA designation is required. Demonstrated ability to create financial forecasts and models with experience in preparation of financial reports for managers and executives Experience in the preparation of journal entries, account reconciliations, and working papers Experience in the development and analysis of complex budgets. Advanced skills in MS Word and MS Excel.

Strong understanding of information technology, business information intelligence systems/tools and web-based services. Our campuses play important roles in each of these communities, serving as centers for academic, social, and cultural activities, and contributing to the social and economic well-being of the areas.

We offer a competitive compensation rate, comprehensive benefits plan and a generous vacation policy as well as CAAT defined-benefit pension plan which includes fully matched contributions. A tuition reimbursement program that offers reduced course fees for college staff and their dependents. A holiday shut down period that allows employees to rest and relax with family and friends.

A flex work program for most positions allowing employees the flexibility of working both on campus and remotely. For a more in depth look at what Georgian has to offer, check out our website.

Georgian

College supports diversity, equity and a workplace free from harassment and discrimination and is committed to an inclusive, barrier-free environment. We invite applications from all qualified candidates and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to persons of Indigenous ancestry, racialized persons, persons with disabilities, women and members of the 2SLGBTQ+ community. If you are contacted to participate in the interview, please advise the coordinator of any accommodations needed with respect to any materials or processes used to ensure you have access to a fair and equitable process.

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