Assist in maintaining and refining electronic file systems and standard project documents using Microsoft Office and other relevant software. Support the creation and ongoing refinement of MS Project schedules throughout the planning phase of the project life cycle. Complete administrative functions for the Project Management department, including preparing documents in coordination with administration and maintaining project checklists.

Ensure all project documentation is complete, accurate, and properly filed in accordance with departmental procedures. Assist in maintaining project-controlled documents, ensuring version control and compliance with internal standards. Prepare shipping documents for project-related materials and equipment as required.

Maintain and follow departmental procedures to support consistent and efficient project execution. Perform other duties and project-related tasks as assigned to support overall project goals. Communicate professionally in writing and verbally with internal teams and stakeholders, demonstrating strong interpersonal skills.

Monitor project progress to ensure scheduled milestones are met and proactively notify appropriate departments when milestones are at risk or not achieved. Adhere to the established Project Operating Policy and contribute to continuous improvement of project processes. Maintain a strong sense of corporate citizenship by supporting the organization’s vision and demonstrating ownership and accountability in daily work.

Foster a culture that reflects the core values of the business, including collaboration, accountability, and commitment to quality. Work closely with shop floor teams to identify and help close documentation and process gaps related to projects. Support the documentation team to ensure all required documentation is completed, reviewed, and signed off for end customers.

Participate in projects at various phases of the project cycle, gaining exposure to design interpretation, build-to-print activities, testing, and final documentation. Minimum of 2 years of relevant work experience in project coordination or a closely related role. Technical discipline such as technology or engineering, with the ability to understand and support technical project documentation.

Experience in industries such as automotive, defense, aerospace, nuclear, power generation, or related manufacturing environments. Proficiency in Microsoft Excel, including the ability to create and use pivot tables and perform VLOOKUP functions.

Experience with project management practices and tools, including basic MS Project scheduling support. Hands-on experience with document control processes, including organizing, tracking, and maintaining controlled documents. Valid driver’s license and ability to drive between facilities as required.

Job Title: Project Coordinator Assist in maintaining and refining electronic file systems and standard project documents using Microsoft Office and other relevant software. Support the creation and ongoing refinement of MS Project schedules throughout the planning phase of the project life cycle. Complete administrative functions for the Project Management department,



including preparing documents in coordination with administration and maintaining project checklists.

Ensure all project documentation is complete, accurate, and properly filed in accordance with departmental procedures. Assist in maintaining project-controlled documents, ensuring version control and compliance with internal standards. Prepare shipping documents for project-related materials and equipment as required.

Maintain and follow departmental procedures to support consistent and efficient project execution. Perform other duties and project-related tasks as assigned to support overall project goals. Communicate professionally in writing and verbally with internal teams and stakeholders, demonstrating strong interpersonal skills.

Monitor project progress to ensure scheduled milestones are met and proactively notify appropriate departments when milestones are at risk or not achieved. Adhere to the established Project Operating Policy and contribute to continuous improvement of project processes. Maintain a strong sense of corporate citizenship by supporting the organization’s vision and demonstrating ownership and accountability in daily work.

Foster a culture that reflects the core values of the business, including collaboration, accountability, and commitment to quality. Work closely with shop floor teams to identify and help close documentation and process gaps related to projects. Support the documentation team to ensure all required documentation is completed, reviewed, and signed off for end customers.

Participate in projects at various phases of the project cycle, gaining exposure to design interpretation, build-to-print activities, testing, and final documentation. Minimum of 2 years of relevant work experience in project coordination or a closely related role. Technical discipline such as technology or engineering, with the ability to understand and support technical project documentation.

Experience in industries such as automotive, defense, aerospace, nuclear, power generation, or related manufacturing environments. Proficiency in Microsoft Excel, including the ability to create and use pivot tables and perform VLOOKUP functions.

Experience with project management practices and tools, including basic MS Project scheduling support. Hands-on experience with document control processes, including organizing, tracking, and maintaining controlled documents. Valid driver’s license and ability to drive between facilities as required.

Ability to interpret technical drawings and build-to-print documentation is an advantage. Strong attention to detail and organizational skills, particularly in managing large volumes of project documentation. Demonstrated ability to work under time pressure and manage priorities within a demanding project schedule.





This is a Contract to Hire position based out of Cambridge, ON. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Actalent est un leader mondial dans les services d’ingénierie et de sciences ainsi que dans les solutions de talents.

Nous aidons des entreprises visionnaires à faire progresser leurs initiatives d’ingénierie et de science grâce à l’accès a des experts spécialisés qui favorisent l’échelle, l’innovation et la rapidité de mise sur le marché. Nous sommes fiers d’être l’une des 500 meilleures firmes de conception de l’Engineering News-Record (ENR) pour nos services de conception en ingénierie et un lauréat du prix ClearlyRated Best of Staffing® tant pour le service client que pour les talents. Actalent est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à [email protected] de l’intelligence artificielle (IA): Nous pouvons utiliser l’intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d’embauche, notamment la recherche, la présélection et l’évaluation des candidatures. Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market.

With a network of almost 20,000 consultants and 5,000 clients across the U.We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service. The company is an equal prospect employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates.

AI helps assess applications and qualifications, but final decisions are made by our hiring team.

📌 Project Coordinator- REMOTE- Bilingual Spanish and English (Waterloo)
🏢 Actalent
📍 Waterloo