Administrative Assistant, Talent Acquisition Founded in 2000, FAM Brands designs, manufactures, and sells men’s and women’s sportswear and active wear apparel to major retailers, big box stores, and specialty boutiquesacross the country and throughout the world.Our portfolio of proprietary brands features Marika, Wildfox, Three Dots, and Balance Collection, while a partial list of licensing partners includes Orvis, Jessica Simpson, Eddie Bauer, and Woolrich.

With the capacity to produce over 75 million units per year, our mission continues to be making top-quality apparel accessible to everyone at an impressive value and an irresistible price.

That's the FAM Brands difference.

We're officially moving into our new HQ in Beverly Hills (August 2026)

9242 Beverly Blvd, Beverly Hills, CA 90210

Key Responsibilities The Administrative Assistant – Talent Acquisition & HR Support provides day-to-day administrative andcoordination support to the Talent Acquisition team, with additional responsibilities spanning general HRgeneralist functions. This role is the operational backbone of the recruiting process — managing requisitions,interview logistics, candidate communications, and applicant tracking system (ATS) hygiene — while alsosupporting onboarding, employee records, and ad hoc HR projects across FAM Brands.

The ideal candidate ishighly organized, discreet with confidential information, and comfortable operating in a fast-paced, multi-brandapparel setting.

TALENT ACQUISITION & RECRUITING SUPPORT

Manage requisition intake, job posting creation, and distribution across internal career sites, external jobboards, and university/campus recruiting portals.

Maintain and update the Applicant Tracking System (ATS), ensuring candidate records, requisitionstatuses, and pipeline stages are accurate and current.

Screen incoming applications for basic qualification alignment and route qualified candidates to recruitersand hiring managers.

Draft and send candidate correspondence, including interview confirmations, status updates, offer lettertemplates, and rejection communications.

Support recruiters with sourcing tasks such as InMail outreach, resume database searches, and buildingcandidate longlists.

Assist with coordination of campus recruiting events, career fairs, and information sessionsand swag/branded merchandise coordination.

CANDIDATE COORDINATION & EXPERIENCE

Schedule and coordinate phone, virtual,



and onsite interviews across multiple hiring teams and time zones,ensuring accuracy of calendars and conference room/video logistics.

Serve as a primary point of contact for candidates throughout the interview process, delivering a professional and welcoming candidate experience.

Host and greet candidates onsite; coordinate travel, parking, and hospitality needs for in-person interviewsas applicable.

Collect and organize interviewer feedback and coordinate debrief scheduling to keep hiring decisions ontrack.

Track and follow up on outstanding action items (feedback forms, reference checks, background checks) toprevent delays in the hiring process.

HR GENERALIST & ADMINISTRATIVE SUPPORT

Support new hire onboarding, including offer letter preparation, background/reference check initiation, I-9/E-Verify coordination, and first-day logistics.

SYSTEMS, DATA & COMPLIANCE MANAGEMENT

Maintain accurate, well-organized recruiting and HR data across ATS, HRIS, and shared drives/SharePoint folders.

Generate recruiting metrics and reporting (time-to-fill, requisition aging, source-of-hire) for HR leadershipreview.

CROSS-FUNCTIONAL COLLABORATION & SPECIAL PROJECTS

Partner with recruiters, HR Business Partners, hiring managers, and department leaders to ensure acoordinated and consistent hiring process.

Collaborate with Marketing/Design on recruiting collateral, employer branding materials, and campusrecruiting swag proposals.

Support special projects such as development, compensation benchmarking workbooks,and process improvement initiatives.

Assist with vendor coordination for staffing agencies, background check providers, and recruiting eventvendors.

Perform other duties as assigned to support the Talent Acquisition and broader HR function.

QUALIFICATIONS

High school diploma or GED required; Associate’s or Bachelor’s degree in Human Resources, BusinessAdministration, or related field preferred.

1–3 years of administrative experience, preferably supporting a recruiting, talent acquisition, or HRfunction; apparel, retail, or corporate environment experience a plus.

ABOUT YOU

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)



and familiarity with ATS/HRISplatforms.

Excellent verbal and written communication skills with strong attention to detail.

Strong organizational and time-management skills with the ability to manage multiple priorities in a fast-paced environment.

Discretion and sound judgment when handling confidential candidate and employee information.

COMPENSATION At FAM Brands, we are committed to fair and transparent compensation. Salary ranges for positions are based on job level, location, and market data. We offer competitive benefits and are dedicated to equal pay for equal work. Specific salary offers depend on each candidate’s qualifications and experience. FAM Brands also offers all employees participation in our annual bonus program (Non-Sales) or commission program (Sales).

Compensation Range

$30 - $40 USD

Commitment to Equal Employment Opportunities & Diversity FAM Brands is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. FAM Brands makes hiring decisions based solely on qualifications, merit, and business needs at the time.

California Consumer Privacy Act (CCPA) Notice for Job Applicants FAM LLC values your privacy. This notice outlines our practices regarding the personal information of job applicants in compliance with the CCPA.

What We Collect

We collect information you provide in your job application, including contact details, educational and employment history.

Purpose

We use this information to evaluate your application and manage the hiring process.

Disclosure

Your personal information may be shared with service providers assisting with recruitment and as required by law.

Your Rights

Under the CCPA, you have the right to access and request deletion of your personal information and to not face discrimination for exercising these rights.

For questions or to exercise your rights, contact [email protected].

By applying, you acknowledge you understand our privacy practices.

📌 Administrative Assistant, Talent Acquisition (Winnipeg)
🏢 FAM Brands
📍 Winnipeg