Reporting to the Dean’s Assistant, the Administrative Assistant acts as the first point of contact for the Office of the Dean of Science, provides administrative support for the Dean’s Office, and works closely with the Dean’s Assistant, the Associate Deans, and Director of Administration (DA) to provide administrative support and facilitate their work.

Skills

Strong administrative skills, including meeting and calendar coordination and minute taking.

Strong interpersonal and communication skills and the ability to relate well and work effectively within a team environment as well as the larger UVic community.

Ability to organize work to meet multiple deadlines and with frequent interruptions.

Attention to detail and accuracy.

Ability to work independently with limited supervision and resolve tasks and/or problems by exercising judgement and innovation, and employing critical thinking and/or analysis.

Ability to maintain confidentiality and abide by privacy protocols.





Experienced and proficient in the use of Microsoft Office applications and UVic or other online and computerized systems.

Specialized Knowledge/Education

Knowledge of office and business administration and relevant best practices, obtained through experience, training, or coursework towards a certificate or diploma.

Understanding of the University’s policies, procedures, governance, Collective Agreement an asset.

Experience

2 years’ experience in an administrative role or equivalent education.

Demonstrated work experience using a variety of office equipment, software and programs including MS Office, SharePoint/Connect, databases, spreadsheets, etc.

Preference Will Be Given For Experience In a post-secondary environment.

Using large, complex systems (e.g. RAPID, WebReq, FMIS or equivalents).

An equivalent combination of training, education and/or experience may be considered.

📌 Administrative Assistant (Winnipeg)
🏢 University of Victoria
📍 Winnipeg