Job Description

We’re looking for an experienced Executive Assistant to support our President. The ideal candidate is someone who thrives in a quick-paced environment and brings both structure and attention to every task. This hybrid role blends high-level administrative support with personal assistant duties, managing everything from executive calendars to family travel, household logistics, and confidential projects.

Perks & Benefits

• Competitive pay & a Comprehensive Benefits Package.
• Benefits include company-paid extended health care, dental care, vision care, life insurance, critical illness, and critical life insurance.
• Annual Education Allowance
• Generous Referral Program
• Fun & collaborative company culture with lots of team building events
• Local discounts to restaurants, clothing stores, personal training, and more
• Free access to a fully equipped gym
• Friends and Family rates for hospitality brands.

What You Will Do

• Prepare and follow-up with various correspondence
• Follow up on telephone & email inquiries and respond as appropriate
• Scheduling and coordinating calendar appointments
• Prioritize & manage multiple projects simultaneously,
  
  
  
  and follow through to completion
• Assist with reviewing documents & reports and follow up with outside parties as required
• Prepare meeting agendas and prepare minutes from meetings
• Assure discreet handling of all company business
• Signing and Tracking of contracts and change orders for the VP and Executive VP of Operations
• Update contract tracker and save executed copies and send to Accounting
• Arrange a weekly catch up meeting with VP and Executive VP of Operations with signing of any documents/review pressing emails, etc.
• Organize receipts and reconcile credit cards
• Calendar and meeting management

What You Bring

• Minimum 3 years’ experience supporting at a senior management/executive level
• Strong knowledge of MS Office, including Word, Excel, PowerPoint, Outlook & SharePoint
• Upbeat, positive, outgoing, personable, and able to relate well with diverse groups
• Demonstrated commitment to completion of projects on a timely basis
• Excellent verbal, written and keyboard skills and organizational skills
• Expert-level written and verbal communication
• Experience in either Real Estate, Finance, Construction, Property Management Leasing, or Marketing environment is a major asset
• Adaptable personality that can adjust to last minute changes in plans
• Ability to travel
• Valid driver’s license & ability to use personal vehicle as required

Salary Range

$75,000 - $115,000