Job Information Competition Number: 23547 Applications will be accepted until 2359hrs on 17/09/2026.

Posting Details

This posting is for # 1 temporary position available until December 31, 2026. All civilian competitions include the possibility of extension and/or additional temporary or permanent positions.

Salary Information: $83,319.60 - $98,123.48 annually. (2026 rates of pay) All applications must be received on time and through the online application system. Applicants are required to upload their cover letter and resume in addition to the candidate profile. The cover letter should clearly outline your qualifications for this position. More information about our hiring process can be found on the website under the Hiring Process menu.

Job Information Directorate: Information Services Section: Court Liaison Pay Group: Five (5) Job Code: 10112654 Work Location: 161 Elgin Street Supervisor's Title: Supervisor Court Liaison Effective Date: December 2025 Overall Purpose Under the supervision of the Supervisor Court Liaison or the Sgt Court Liaison, the Court Liaison Coordinator is responsible for:

- Full carriage and completion of assigned Charge Packages in support of achieving successful Criminal, Federal and Provincial Offences Act (POA) prosecutions within policy, procedures and legislation requirements.
- Attending Criminal Court, providing information, documenting decisions and acting on court outcomes.
- Maintaining the integrity of all criminal records information, including fingerprint verification, sealing, purging and dispositions.

Major Responsibilities Requirements Responsible for full carriage and completion of assigned Charge Packages in support of achieving successful Criminal and Provincial Offences Act (POA) prosecutions within policy, procedures and legislation requirements:

- Review and prepare all pertinent information respecting “Bail Files”, for Crown including a synopsis of evidence, Crown Notes, Criminal Record, outstanding charges, and any Primary, Secondary and Tertiary Grounds for detention.
- Review RMS and eJust reports (text pages and images) to ensure sufficient detail to substantiate charges and readiness for court including accuracy and completeness of required documents.
- Create and generate required Court documents in accordance with legislated timelines such as Charge Information, Long Form Summons, and 810s, Warrants, etc.
- Generate a new GO and complete required text pages for old warrant files (pre-RMS),



cases of Fail to Appear for Court or Fingerprints and for Shop theft Protocol cases.
- Perform follow-ups with Investigative Officer as required to ensure timely completion of any outstanding documentation to ensure the successful prosecution is not compromised; review the quality and accuracy of submitted documentation; elevate with Officer Supervisor if required.

Attends Criminal

Pre-Trial Court, providing information to the Court, documenting decisions and court outcomes through all phases of Court Proceedings and upon completion of same.

- Prepare and compile all required documentation for Court.
- Conduct thorough reviews of Crown Briefs and identify sections within documentary disclosure requiring redaction, ensuring compliance with the Protocol for Timely Disclosure.
- During Court Proceedings:
- Attend court and provide officer availability for setting trial dates.
- Prepare and serve Applications for Adjournment on behalf of the OPS to the Defence and Crown.
- Verify all officer availability, generate police court notices and civilian subpoenas, and determine involvement of witnesses and type of service needed.
- Prepare documentation of travel authorization for civilian and police witnesses.
- Monitor, track and verify that all subpoenas and court notices have been served 8 weeks prior to trial.
- Receive, track and manage copies of bench warrants including preparing documentation for extension requests.
- Update court dates on file fronts, RMS and send electronic notification to CPIC.

Upon Completion Of Court

Proceedings - Retrieve, analyze and interpret sentencing information on all Criminal Offences and enter dispositions into RMS, and send electronic notifications and disposition to RCMP, - Liaise with RCMP, Forensic Identification, police agencies and detention staff regarding disposition information.

- Update RCMP with information concerning breach of Conditional Sentences and Court of Appeal Information.

Major Responsibilities (continued) - Process,



verify and update daily the RMS and Intellibook system with fingerprint information for persons fingerprinted under the Identifications of Criminals Act.

- Maintain tracking system for persons failing to appear for fingerprints.
- Maintain Youth files in accordance with the Youth Criminal Justice Act, OPS retention and destruction or records policy. Seal Intellibook records and updating RMS regarding Records Suspensions and deceased person.
- Process ceased and revoked Records Suspensions as required, purge records and process C163 (death notification forms) - Maintain a tracking system for fingerprint destruction, including actions taken, dates of destruction, etc.
- Administrate and troubleshoot Intellibook Biometric software in partnership with IT respecting access, guidance, and testing.
- Provide training to Special Constables as the subject matter expert on issues relating to their role in fingerprinting and photographing accused persons, and ensuring the Booking Reference Guide is kept up to date.

Other Responsibilities

Include - Issue Screening Notices for First Attendance Part I and Part III tickets, transcribe Traffic Queue, review RMS error report and make corrections as required, enter Suspension Notices in RMS, serve red-light ticket infractions to City Provincial Offences Clerks, and ensure hardcopy PON's are filed with POA Court within legislated timelines.

- As per policy and collective agreement process officer overtime submissions.
- Manage officer non-attendance at court; monitor illness notification line; follow up with officers who did not attend as scheduled and did not notify Court Liaison; notify crown and officer supervisor.
- Provide expert advice and assistance to members on the functional areas of RMS, eJust, eWords, and court procedures.
- Provide excellent customer service to clients, order supplies, manage mail, and other general office duties as required.
- Respond to emails received in Section email box(s) and voice messages left on the "must answer" telephone line(s).
- Train recent staff and coach new team members on job functions and procedures when cross-training.
- Perform other duties as required or directed.

Major Responsibilities (continued) Statement Of Required Qualifications Education and Expierence - Completion of Secondary School - Grade 12 or equivalent, plus one (1) year relevant post-secondary education.

- Experience and formal training combined may substitute for stipulated education requirements.

📌 Court Liaison Coordinator (Ottawa)
🏢 Ottawa Police Service
📍 Ottawa