Who We Are

Alstar Group of Companies Ltd. has provided quality construction services to the oil and gas industry since 1969. Based in Calgary, with projects across Western Canada, we are leaders in turn-key new construction, maintenance, prefabrication, and modular construction services.

Who You Are

We are currently seeking a Job Instructions Administrator, Calgary Shop.

Highly organized and detail-oriented professional who takes ownership of job instructions, work instructions, and related documentation. Accurate, adaptable, and proactive, able to manage multiple tasks and workflows spanning weeks or months. Thriving in environments where precision, consistency, and process improvement are critical, and are committed to supporting teams in achieving their goals efficiently.

This position is offered as a two-year term, with the potential for transition to a permanent role.

Here’s What We Offer You:

Competitive compensation

Total Rewards Program

Extended health care plan including medical, dental, vision, and mental health services

Three weeks of vacation annually

Group RRSP

Group Life - AD&D; - Critical Illness Insurance

Paid safety orientations

Great company culture and setting

Areas to grow within the organization, opportunities for growth

Recognition of achievements and contribution

What We’re Looking For From You - If This Describes You, We’d Love to Meet!

3 years of administrative experience

Advanced skills in GembaDocs, Scribe, and Google Workspace

Demonstrated ability to develop and assist in the building and alignment of new processes

Proficient in typing at 50+ WPM





Excels in organizational awareness, communication, accountability, and continuous improvement

Strong problem-solving abilities to identify and resolve challenges efficiently

Highly organized, self-motivated, and able to manage multiple priorities

Builds strong working relationships and contributes positively to team efforts

Exceptional attention to detail, ensuring accuracy and quality in all tasks

Delivers approachable, high-quality service

Responsibilities

Manages the end-to-end administrative lifecycle of the TWI (Training Within Industry) Job Instruction (JI) program

Enhances trainer and facilitator effectiveness by maintaining comprehensive documentation, tracking, and reporting

Oversees the TWI Library to maintain integrity, security, and version control of all knowledge assets

Oversees Work Instruction (WI) and Job Instruction Breakdown (JIB) databases

Ensures all technical submissions adhere to established formatting and document control standards

Performs final Quality Control (QC) audits on all documentation prior to release

Facilitates the revision lifecycle with the CWD Trainer, managing transitions from established processes to formalized Work Instructions

Manages the Corporate Training Matrix, maintaining accurate training records, schedules, and sign-offs

Updates Competency forms as needed and coordinates approvals

Maintains verified trainer and leader directories to ensure targeted and efficient stakeholder communication

Conducts shop visits to support trainers

Tracks improvement recommendations and oversees their successful execution

📌 Office Associate (Winnipeg)
🏢 Alstar Group
📍 Winnipeg