Part-Time | Approximately 20-24 hours per week
$35-$42 per hour, commensurate with experience and qualifications

Flexible, hybrid work arrangement, with a combination of on-site and remote work; laptop and required software provided

Access to employee benefits, including participation in the school’s health benefits plan and tuition assistance for dependent children

About Wheatley
Wheatley School is an independent, not-for-profit charitable school serving approximately 200 students with a team of approximately 40 employees.

Under the direction of new leadership and strategic plan, the organization is in the process of strengthening the financial systems, processes and reporting that support the long-term sustainability of our school.

The Role
We are seeking an experienced, highly organized Finance & Accounting Manager to oversee the school’s day-to-day accounting and financial administration while providing accurate, timely financial information to school leadership and the Board.

This is a hands‑on role for someone who is equally comfortable managing transactions and reconciliations, improving financial processes, and helping leaders understand the financial picture of the organization.

Key Responsibilities

Maintain accurate and complete financial records using QuickBooks Online

Manage accounts payable and accounts receivable

Record and appropriately classify revenue, expenses and other financial transactions

Complete monthly bank and credit card reconciliations

Manage vendor records, invoices, payments and supporting documentation

Maintain an organized digital financial filing and recordkeeping system

Prepare and maintain appropriate accounting schedules and working papers

Identify and resolve discrepancies in a timely manner

Tuition & Revenue Administration

Maintain accurate student tuition accounts and payment records

Track tuition payments, deposits, outstanding balances and other school-related fees

Reconcile tuition and other revenue to bank deposits and accounting records

Provide administration with timely information regarding outstanding accounts

Support financial administration related to fundraising, donations, grants and other revenue sources

Ensure charitable donations and related records are appropriately documented and reconciled

Payroll & Employee-Related Finance

Coordinate and/or process payroll accurately and on scheduled pay periods using Dayforce

Maintain payroll records and reconcile payroll to the general ledger





Support the administration of employee benefits, deductions and other payroll-related items

Prepare or coordinate required payroll remittances and year-end documentation

Work with school leadership to ensure changes to compensation and employment arrangements are accurately reflected in payroll

Month-End & Financial Reporting

Complete a consistent monthly financial close process

Prepare monthly financial statement package for decision making, including, but not limited to:

Statement of Operations (Income Statement)

Statement of Financial Position (Balance Sheet)

Budget-to-Actual reporting

Other financial reports requested by leadership

Investigate and explain significant budget variances

Maintain schedules for prepaid expenses, accruals, deferred revenue, capital assets and other balance sheet accounts

Provide clear, accessible financial information to support decision-making

Budgeting & Financial Planning

Support school leadership and Board in developing the annual operating budget

Maintain budget information throughout the year and provide regular forecasts

Support tuition, compensation and operating-cost analysis as required

Assist leadership with financial modelling and scenario planning

Identify emerging financial pressures, risks or opportunities and bring them forward proactively

Year-End, Audit/Review & Compliance

Take a lead role in the school’s year end, annual audit process by coordinating financial information and working papers required by the school’s external auditor

Assist with financial information required for charitable and regulatory filings (T3010, T1235)

Maintain records consistent with Canada Revenue Agency requirements and applicable accounting standards

Support grant reporting and other funder requirements where applicable

Financial Controls & Process Improvement

Help develop and maintain appropriate financial policies, procedures and internal controls

Maintain clear separation between authorization, payment, recording and reconciliation, wherever practical

Support effective purchasing, expense reimbursement and corporate credit-card processes





Help strengthen banking and electronic-payment procedures

Identify opportunities to simplify, automate and improve financial workflows

Ensure appropriate documentation and approval exists for financial transactions

Protect the confidentiality and security of employee, family and organizational financial information

Qualifications
Required:

Direct work experience in an accounting or financial management role

Post-secondary education in accounting, finance, business or a related field

Robust knowledge of bookkeeping and accounting principles

Demonstrated experience with QuickBooks Online

Experience preparing monthly financial statements and budget-to-actual reports

Experience with payroll, accounts payable, accounts receivable and bank reconciliations

Strong Excel skills and comfort learning new financial technology

Excellent accuracy, organization and follow-through

Sound judgement and discretion when handling confidential financial and employee information

The ability to communicate financial information clearly to people who do not have accounting backgrounds

The ability to work independently, establish priorities and take ownership of the finance function

Considered an Asset:

Experience in a not-for-profit, charitable, educational or similarly complex organization

CPA designation or accounting certification (or working toward one)

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, we will provide accommodations to applicants with disabilities throughout the recruitment, selection, and/or assessment process. Please inform Human Resources of the nature of any accommodation(s) that you may require.

Wheatley School is committed to fostering an inclusive, equitable, and accessible workplace. Accommodations are available throughout the recruitment and hiring process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Applicants requiring accommodation are encouraged to contact the school to discuss their needs in confidence.

We are committed to a fair and human-centered hiring process. Applications are reviewed and assessed by members of our leadership team, and we do not use artificial intelligence (AI) tools to screen, rank, or select candidates for employment.

AI will not be used during the hiring process.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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📌 Finance and Accounting Manager (Ontario)
🏢 Wheatley School (Canada)
📍 Ontario