About The Opportunity Our client is a law firm located in downtown Ottawa. They are looking for an experienced and fluently bilingual Legal Assistant to join their team on a full time, permanent basis.
Duties Manage complex calendars, including scheduling meetings, mediations, hearings, arbitrations, and court appearances
Monitor critical dates deadlines and ensure timely follow-up
Maintain bring-forward systems and proactively track key milestones and deliverables
Coordinate logistics and materials for hearings, mediations, and client meetings
Liaise with legal professionals to prioritize tasks and adapt to changing deadlines
Draft, revise, format and proofread legal documents, including pleadings, briefs, correspondence, and tribunal filings
Prepare and file documents with Ontario courts, the Labour Relations Board, CIRB, and the Human Rights Tribunal of Ontario
Assemble books of documents, hearing briefs, and supporting materials
Draft routine correspondence and memoranda for review
Coordinate conflict checks and open new client matters in accordance with firm policies
Maintain accurate and up-to-date client and matter information within firm systems
Organize and manage physical and electronic files, ensuring accessibility and compliance with recordkeeping standards
Support client onboarding and ongoing file management processes
Assist with time entry, billing preparation, and submission processes
Track and manage complex client billing requirements, including guidelines and rate structures
Review billing details for accuracy and completeness prior to submission
Liaise with Accounting and Billing teams to resolve discrepancies and support timely invoicing
Coordinate meetings, travel arrangements, and related logistics
Handle correspondence, mail, courier services,



and document management tasks
Utilize legal and firm software for case management, document automation, and e-discovery support
Collaborate with other legal assistants and administrative teams to ensure seamless support coverage
Perform additional administrative duties as required to support legal professionals and firm operations
About You The successful candidate will have the following:
Exceptional written and verbal communication skills in both French and English
Completion of a recognized post-secondary Legal Assistant, Law Clerk, or related program preferred
3+ years of experience in Labour/Employment Law and/or Litigation
Demonstrated experience with Ontario court and tribunal processes, including HRTO procedures
Strong understanding of legal documentation, court procedures, and tribunal rules
Knowledge of Labour, Employment and Human Rights practices and processes
Familiarity with law firm systems, document management, and billing platforms
Working knowledge of Microsoft Office Suite and legal software applications
Excellent organizational and time-management skills with the ability to manage competing priorities
Strong attention to detail and commitment to accuracy
Proven ability to work independently while contributing to a collaborative team environment
Strong client service orientation and professional judgment
Ability to handle sensitive and confidential information with discretion
Adaptability and willingness to learn new tools and technologies
About the Job Salary will depend on experience, but is likely to fall within the $55,000 to $75,000/year range. Benefits and a hybrid work option will be offered.
Eligibility Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.

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📌 Bilingual Legal Assistant - Permanent - 19234 (Quebec City)
🏢 LRO Staffing
📍 Quebec City