MISSISSAUGA, ON/HYBRID (BY PEARSON AIRPORT) Are you someone with high levels of accuracy and knows how to handle confidential information?
Are you highly detailed oriented and can handle a busy environment that requires a high degree of organization?
The Company Our client is a dynamic and forward-thinking organization dedicated to empowering professionals with the skills and knowledge they need to succeed.
Company Perks and Rewards Hybrid work workplace – 3 days in office
A collaborative, supportive team environment
Opportunity to make a meaningful impact on professionals’ development
Flexible work arrangements, based on role requirements
The Job! In the role, you will oversee the full cycle ownership of the organization’s testing program for applicants across Ontario. You will:
Coordinate scheduling of all applicant test sessions (aptitude tests, physical, assessments) ensuring appropriate facilities, proctors, timing and candidate registration
Maintain and update the program website with test-dates, requirements, eligibility criteria, FAQs and other pertinent information
Manage payment processing for applicants (tracking payments, resolving discrepancies, reporting on payments received/owed)
Monitor program standards and ensure consistency in candidate experiences and testing compliance
Generate, analyze and distribute operational reports (scheduling efficiency, candidate status, payment metrics, backlog) to program management and stakeholders
Communicate regularly with candidates, internal teams (HR, operations), testing venues and external stakeholders to ensure smooth delivery and troubleshoot issues
Maintain accurate records of candidate data, schedules, test results, payments and issues, ensuring that data integrity and confidentiality are upheld
Track multiple concurrent tasks and deadlines — including weekend sessions — and adjust plans proactively if conflicts or delays arise




Conduct full checks and compliance reviews to ensure all processes meet internal audit/quality control standards
Identify process improvements, suggest automation or efficiency gains (especially around scheduling and payments) and assist in implementation
Support ad-hoc projects and additional administrative tasks as required within the testing/recruitment function
What you bring to the job You are someone who wants to showcase their excellence in time management and analytical skills in a professional environment. You also come with:
Proficient in Microsoft Excel and comfortable learning new scheduling/web-based tools
Experience with website content updates, payment processing and scheduling logistics preferred
Demonstrated ability to pull, analyse and cross-reference large data sets, generate accurate reports, and present findings clearly
Exceptional attention to detail to ensure candidates are scheduled correctly, paperwork is complete and testing standards are maintained
Able to manage multiple tasks, track deadlines and coordinate across systems simultaneously
An analytical mindset, able to identify issues, recommend process improvements, and drive follow-through
Excellent written and verbal communication skills
Comfortable working in a fast-paced, high-volume environment where priorities may shift rapidly
Flexibility to work on weekends (typically twice a month) and take equivalent weekday time off as compensation
Previous scheduling, coordination, or recruitment operations experience is an asset
Ability to work some weekends, as required
I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role!
Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.

#J-18808-Ljbffr

📌 Education Program Coordinator (Ontario)
🏢 Options Consulting Solutions
📍 Ontario