Reports to: Chief Financial Officer (until VP, Business Development and Marketing is in place)

Position Overview
We are seeking a driven and detail-oriented Inside Sales Coordinator to own the front end of our sales process. This role is responsible for managing inbound opportunities, preparing quotes, and driving follow-ups to support revenue conversion, while ensuring readiness for demos and trade shows.

Equally important, this role is responsible for building and maintaining strong customer relationships through consistent, responsive, and professional communication. The ideal candidate is proactive, organized, and motivated by moving opportunities forward while delivering a high-quality customer experience.

Key Responsibilities:
Inside Sales, Customer Relationships & Pipeline Management (Primary Focus)

Serve as the primary point of contact for inbound customer inquiries

Build and maintain strong, professional relationships with customers through timely, consistent communication

Understand customer needs and ensure accurate alignment in quotes and responses

Qualify and manage opportunities from initial contact through quote delivery

Prepare accurate, timely quotes aligned with customer requirements

Actively follow up on quotes, leads, and customer requests to drive conversion

Maintain and manage all customer interactions, opportunities, and pipeline activity in HubSpot CRM

Ensure data accuracy and visibility across the sales pipeline

Support order processing and ensure all sales documentation is complete

Ensure all required equipment and materials are prepared and available to support scheduled demos

Coordinate internal demo logistics to ensure readiness without impacting sales timelines

Identify and resolve any gaps that could delay or impact demo execution

Trade Show & Event Support

Support preparation and logistics for trade shows and events

Ensure all sales materials, equipment,



and assets are ready and delivered on time

Assist in post-event follow-up coordination within the sales pipeline

Qualifications

2+ years of experience in inside sales, customer service with sales responsibility, or sales support

Experience using CRM systems; HubSpot strongly preferred

Strong communication and relationship-building skills

Sales-oriented mindset with strong follow-up discipline

High level of organization and attention to detail

Ability to manage multiple priorities in a fast-paced environment

Proficiency in Microsoft Office Suite

Strong customer relationship management and communication

Sales-driven with a focus on responsiveness and conversion

Ownership of pipeline and customer interactions

Ability to balance sales priorities with execution responsibilities

Problem-solving and proactive coordination

Performance Indicators

Lead response time

Quote turnaround time

Quote-to-order conversion rate

Customer responsiveness and satisfaction

CRM data accuracy and pipeline hygiene

On-time demo and event readiness

Nice to Have

Experience in defence, public safety, or technology industries

Experience in equipment-based or technical sales environments

Familiarity with quoting processes and sales pipelines

Experience supporting demos, trade shows, or field sales activities

DEFSEC Technologies is an equal chance employer and is committed to providing equal employment opportunities to all qualified individuals regardless of race, color, religion, sex, gender identity, sexual orientation, marital status, national origin, age, disability of any other protected status under applicable law. We celebrate diversity and are dedicated to creating a work environment that is inclusive and welcoming to all, including LGBTQ2S+ individuals. Our hiring decisions are based on qualifications, merit, and business needs. In every step of the interview procedure, DEFSEC is committed to providing accommodations.

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📌 Inside Sales Coordinator (Quebec City)
🏢 DEFSEC Technologies
📍 Quebec City