Position Title: Personal Assistant Location: Winnipeg, Manitoba (On-Site with Regular Travel) Employment Type: Full-Time Reports To: Senior Leadership - AIMA (Catherine Li) Compensation: Based on experience and qualifications Overtime Status: Non-management role; overtime eligibility governed by Manitoba Employment Standards

About Aima
Accurate Indigenous Management & Advisors (AIMA) is a 100% Indigenous-owned consulting firm supporting First Nations communities and Indigenous-led organizations through financial administration, governance support, project management, and community-centred initiatives. AIMA also supports and operates affiliated business ventures, including Shelly’s Indigenous Bistro and other current or future initiatives led by senior leadership. This role operates within a high-trust, confidential, and multi-entity environment.

Position Summary
The Personal Assistant (Evenings & Weekends) provides direct support to senior leadership with personal logistics, scheduling, family coordination, transportation support, errands, and administrative activities outside of regular business hours.

This role requires strong organizational skills, professional judgment, discretion, and the ability to manage changing priorities in a fast-paced and highly confidential environment.

The Personal Assistant works closely with the Executive Assistant and other designated support personnel to ensure continuity, coordination, and support across business, family, travel, and personal commitments.

SCOPE OF ROLE

Acts on direct instruction from senior leadership

Works collaboratively with the Executive Assistant and designated support personnel

Supports family, personal, logistical, and executive coordination needs

Handles highly sensitive and confidential information with professionalism

Supports execution of priorities but does not make independent operational decisions

Key Responsibilities
Executive Coordination & Communication





Maintain regular communication with the Executive Assistant regarding schedules, appointments, travel, family commitments, errands, and priorities

Ensure tasks, bookings, appointments, and follow-ups are coordinated and not duplicated

Escalate scheduling conflicts, urgent matters, or changes in priorities promptly

Provide updates regarding completed tasks, outstanding items, and issues requiring attention

Work collaboratively with the Executive Assistant and other support personnel to maintain continuity and organization

Personal & Household Coordination

Coordinate appointments, schedules, and personal commitments

Assist with household organization and logistical planning

Coordinate service providers, deliveries, maintenance appointments, and third-party arrangements

Assist with time-sensitive personal tasks and errands

Support planning and preparation for travel, events, and personal commitments

Family & Child Support

Assist with family scheduling and activity coordination

Support transportation and logistics related to children's activities, appointments, and commitments

Provide age-appropriate supervision and support as required

Assist with family events, outings, and scheduling needs

Coordinate communication related to family schedules and commitments

Logistics, Errands & Operational Support

Complete time-sensitive errands and logistical tasks as assigned

Coordinate deliveries, purchases, returns, supplies, and equipment

Support vehicle-related logistics, including pickups and drop-offs

Assist with travel arrangements, accommodations, and itineraries

Provide support during evenings, weekends, travel periods, and special events





Confidential & Sensitive Information Handling

Handle confidential personal, family, business, financial, governance, and operational information

Maintain strict confidentiality and privacy at all times

Ensure documents, records, and communications are handled securely

Exercise professional judgment in all interactions

Qualifications & Experience

Demonstrated reliability, punctuality, and professionalism

Strong organizational and time-management skills

Ability to manage multiple priorities in a rapid-paced environment

High level of discretion, judgment, and integrity

Strong written and verbal communication skills

Valid driver's license and access to a reliable vehicle

Ability to work flexible evening and weekend hours

WORK CONDITIONS

Primarily evenings, weekends, and non-traditional business hours

Schedule will vary based on operational, travel, family, and event needs

Combination of office work, travel, errands, and off-site coordination

Local travel throughout Winnipeg required

MANDATORY CONDITIONS OF EMPLOYMENT
The Following Are Required

Satisfactory Criminal Record Check

Child Abuse Registry Check

Valid driver's license and reliable vehicle

Ability to work flexible evening and weekend hours

Ability to maintain strict confidentiality regarding personal, family, business, financial, governance, and operational matters

Ability to work collaboratively with the Executive Assistant and other designated support personnel

Signing of Confidentiality & Non-Disclosure Agreement

Compliance with all company policies and procedures

A criminal record does not automatically disqualify a candidate. Assessments will be made in accordance with applicable legislation.

Employment Equity Statement
AIMA is an Indigenous-owned organization committed to equity, diversity, and inclusion. Preference may be given to qualified Indigenous applicants.

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📌 Personal Assistant - Evenings & Weekends (Manitoba)
🏢 Accurate Indigenous Managers & Advisors
📍 Manitoba