This is a fully remote position allowing you to work from home full time. You will be assisting with a portfolio of 4 commercial properties, as well as providing executive assistance/ personal support to the owner. This is very much a hybrid EA/ Property Administration role.
If you have experience in executive support or property administration and are interested then please reach out!
Compensation
$60,000 - $80,000 per annum

Perks & Perks
Medical and Dental advantages (Canada Life)
3 weeks vacation

Responsibilities
Coordinate repairs and maintenance across commercial properties in Vancouver and Squamish (e.G. scheduling a roofer at one of the Broadway properties, following up on an HVAC repair in Squamish)
Get quotes from contractors, get approval, and make sure the work gets done and invoiced
Manage ongoing relationships with 15+ vendors: roofing, HVAC, cleaning, landscaping, graffiti removal, security, refrigeration, and inspections




Handle commercial tenant requests and coordinate access, service appointments, and any building-related issues that come up
Keep track of maintenance schedules, inspection results, and open items across all properties
Visit properties in Vancouver and Squamish as needed
Manage tasks and projects in Asana, keep everything up to date
Prepare monthly coordination reports and keep records organized
Process invoices, track expenses, work with the bookkeeper (e.G. reviewing invoices from graffiti removal, landscaping, cleaning contractors and making sure they get paid)
Handle insurance renewals, utility accounts (BC Hydro, gas), and vendor contracts
Set up recurring payments and admin accounts across multiple properties (e.G. getting BC Hydro on automatic

📌 Operations & Property Coordinator Vancouver (Canada)
🏢 Impact Recruitment
📍 Canada