Contribute to logistical planning and execution for the conference + key touchpoints, including venue coordination, speaker travel, and on-site event management.

Responsibilities & Expectations

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Support the Co-Vice-Presidents, Conference, in organizing and executing all pre-conference events

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Maintain a positive relationship with venue representatives that can be carried forward to consecutive years of the UBC Imprint Conference

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Help facilitate transportation for speakers to and from the conference, including flight and hotel reservations

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Create detailed footstepping documents and delegate responsibilities to the team for pre-conference events and conference day

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Support tabling, food, scheduling, outreach, and attendee management across conference touchpoints

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Lead conference day planning and operations

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Attend mandatory scheduled meetings

Qualifications

- Strong willingness to learn, professionalism and interpersonal communication skills

- Passion for organization and remains calm under pressure

- Ability to work both independently and in a team environment

- Previous experience working in a team is an asset

Learning Outcomes

- Ability to plan large-scale professional events

- Organizational skills and ability to delegate work





- Analytical and problem-solving skills

- Skilled communications and negotiation skills

- Strong leadership and team management capabilities

Time Commitment

- 5 to 7 hours per week with additional time around events

- Must not be on exchange/away for co-op during the 2026/2027 academic year

Submit the following information no later than September 20th, 2026, at 11:59 PM (PST):

- A one-page resume outlining your most relevant experiences

- A one-page cover letter

- Any supplemental materials you would like the Hiring Committee to review along with your application

Please contact [email protected] if you have any questions or concerns.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

📌 (2) Associate Vice-President, Conference (Vancouver)
🏢 Important Business
📍 Vancouver