Blake, Cassels & Graydon LLP (Blakes), one of Canada's largest and most successful law firms, has an immediate opening for a Payroll Administrator to join the Finance department in the Toronto office.

Primary responsibilities of the position include, but are not limited to:

Assisting with the preparation and review of firm payrolls using UKG Kronos (formerly Ultimate Software) applying knowledge of multi-provincial labour standards

Verifying the integrity of the payroll, which consists of ensuring accuracy of payroll input and verifying output against various reports

Running of imports into payroll software and balancing

Inputting information into UKG that is payroll related (direct deposits and exception pay details)

Assisting with processing of U.K. and U.S. Payrolls for staff on a bi-weekly and monthly basis

Finalizing payroll processes after balancing and loading direct deposits

Issuing and verifying manual cheques when required

Preparing Canada Customs and Revenue Agency Payments

Reconciling and remitting payment for EHT monthly

Completing Record of Employments

Preparing reports for client charges

Completing monthly journal entries

Responding to employee inquiries

Assisting with annual compensation

Assisting with contributions of Pension and RRSP

Calculating termination/severance payments as required, keeping in mind legislative requirements

Qualifications
Education/Experience:

Diploma in payroll, accounting, or business-related field is preferred

Minimum of three years of payroll experience is required; legal institution experience would be an asset

Certified by National Payroll Institute (formerly Canadian Payroll Association) as a PCP or in the process of obtaining certification is required.

Skills/Abilities

Solid verbal and written communication skills

Ability to multi-task, respond to ad hoc questions and interruptions while meeting deadlines





Must have ability to maintain confidentiality and practice discretion in interactions and dealings with others

Works well both independently while at the same time collaboratively with internal clients

Strong computer skills - MS Windows, Excel and Word

Ability to handle complex problems and sensitive issues across all offices, such as new hire/termination requirements, special payments and discussions with staff regarding understanding their pay

Willingness to research issues that arise, such as adjustments to pays, pension contribution and taxable benefits

Compensation
The anticipated annual salary for the Payroll Administrator position is $65,000 - $80,000. Salary levels will be determined commensurate with internal equity, market equity and experience.

Other Relevant Application Information
Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work setting composed of people with diverse perspectives, backgrounds, identities and cultures. The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.

While our experienced team will select and interview successful candidates, Blakes may use Artificial Intelligence (AI) to assist with shortlisting, screening and evaluating applications.

Who We Are
At Blakes, we care about our people. We are committed to providing exceptional experiences for our clients and employees. As a winner of Canada's Top 100 Employers, Canada's Best Diversity Employers and Greater Toronto's Top Employers awards, we understand the importance of fostering an inclusive workplace setting that brings out the best in each person. Our success as a firm starts with hiring top talent, retaining our people and helping them thrive.

No Recruiters or Agencies Please.

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📌 Payroll Administrator (Ontario)
🏢 The Law Office Management Association (TLOMA)
📍 Ontario