TheExecutiveSupport&WorkplaceDevelopmentCoordinatorisresponsibletoprovideconfidentialexecutive;,administrative,andprojectsupporttotheChiefAdministrativeOfficer(CAO)andSeniorLeadershipTeam.Thispositionwillcoordinateexecutiveoperations,supportmunicipalpolicydevelopment,corporateinitiatives,andstrategicprojects,whileleadingemployeewellness,engagement,recognition,andworkplacedevelopmentprograms.

ReportingTo:

ChiefAdministrativeOfficer(CAO)

Responsibilities:

ExecutiveSupportServices

- Provideconfidential,high-leveladministrativeandprojectsupporttotheChiefAdministrativeOfficer(CAO)
- Conductresearchandassistinthedevelopment,review,tracking,andcoordinationofmunicipalpolicies,procedures,andreports
- Managecalendars,appointments,meetings,andschedulingprioritiesfortheCAO
- Prepareandeditprofessionalcorrespondence,reports,presentations,meetingagendas,andminutes
- Coordinatebusinesstravel,conferenceregistrations,andeventlogisticswhilemaintainingbudgetandschedulingrequirements
- Maintainconfidentialrecords,files,andinformationincompliancewithmunicipalpolicies,privacylegislation,andrecordsmanagementstandards
- Supportmattersinvolvinglegalcounselbycoordinatingsensitivedocumentation,communications,andconfidentialmaterials
- Serveasaprimarypointofcontactforstaff,electedofficials,externalagencies,andmembersofthepublic,respondingtoinquiriesanddirectingissuesappropriately
- DevelopandcoordinateinternalcommunicationmaterialsinsupportofSeniorLeadershipTeaminitiatives,meetings,andstrategicpriorities
- Assistinthepreparationandadministrationofdepartmentalandprogrambudgetsandrelatedtracking

WorkplaceDevelopment&EmployeeWellness;





- Develop,implement,andmanageemployeewellness,engagement,recognition,andretentionprogramsthatsupportapositiveworkplaceculture
- Coordinatewellnessactivitiesandinitiativesthatpromoteemployeehealth,well-being,workplacesafety,andwork-lifebalance
- Coordinateandsupportemployeetraining,professionaldevelopment,successionplanning,andworkplacedevelopmentinitiatives
- Plananddeliverstaffappreciationevents,andemployeeengagementactivities
- Assistwithemployeeengagementsurveysandsupporttheevaluationandcontinuousimprovementofwellnessandengagementprograms
- Ensurecompliancewithapplicablelegislation,municipalpolicies,andworkplacebestpractices

CorporateInitiatives&SpecialProjects;

- CollaboratewiththeCAOandSeniorLeadershipTeamtosupportcorporateinitiatives,policydevelopment,andorganizationalimprovementprojects
- Conductresearch,analyzedata,andpreparereportsandrecommendationstosupportdecision-makingandCouncilpriorities
- Coordinatespecialprojects,developworkplans,monitortimelinesanddeliverables,andtrackprojectprogress
- Facilitatecross-departmentalcollaborationtoadvancecorporateobjectivesandcontinuousimprovementinitiatives
- Assistwithstrategicplanning,grantapplications,programreporting,andprojectdocumentation
- CompleteotherdutiesasassignedbytheChiefAdministrativeOfficer





Education&ExperienceRequirements;:

- Post-secondaryeducationinPublicAdministration,BusinessAdministration,OrganizationalDevelopment,HumanResourcesorarelatedfield
- 3-5yearsofexperienceinpublicadministration,preferablyinamunicipalsetting
- Previousexperienceprovidingexecutive-leveladministrativesupportandworkplacedevelopmentinitiatives
- UnderstandingofHumanResourcespractices,legislation,andprogramsconsideredanasset
- AMCTOMunicipalAdministrationProgramcompletionconsideredanasset
- Acombinationofeducationandrelevantexperiencemaybeconsidered

RequiredKnowledge,Skills&Competencies;:

- Strongunderstandingofmunicipalgovernmentoperations,regulatorycompliance,andpublicadministration
- Knowledgeoforganizationalbehaviourprinciplesandpractices
- Exceptionalorganizational,timemanagement,andprojectcoordinationskillswiththeabilitytomanagemultipleprioritiessimultaneously
- Abilitytohandlesensitiveandconfidentialinformationwithdiscretionandprofessionalism.
- Strongwrittenandverbalcommunicationskills.
- AdvancedproficiencyinMicrosoftOfficeSuite,includingWord,Excel,PowerPoint,Outlook,andTeams.
- AbilitytoestablishandmaintaineffectiveworkingrelationshipswithCouncil,staff,communitypartners,andthepublic.
- Strongproblem-solving,analytical,andresearchskills.
- Abilitytoworkindependentlywithminimalsupervisionandexercisesoundjudgment.

EmploymentInformation:

- Permanent,Full time
- 35HoursperWeek
- Group9(Step1$36.50/hr-Step5$45.63/hr)
- CompletionofaCriminalRecordCheckwithanAcceptableResultisaConditionofEmployment

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📌 Executive Support & Workplace Development Coordinator (Kincardine)
🏢 Owen Sound
📍 Kincardine