The Strategic Operations Coordinator serves as a key coordination and support resource for strategic initiatives, executive priorities, and organizational planning. Working closely with executive leadership and stakeholders across the organization, this role helps maintain visibility into key initiatives, coordinate follow-through on commitments, prepare leadership reporting and materials, and ensure projects remain organized and on track. This role is ideal for someone who enjoys working across multiple projects, building relationships, solving problems, and creating momentum.

You’ll have the opportunity to contribute to meaningful organizational initiatives while developing valuable experience in project coordination, executive operations, and strategic execution. Support the planning, coordination, and execution of strategic initiatives and corporate projects. Maintain project plans, action and risk logs, and status reports.

Monitor initiative status and identify potential roadblocks, delays, or resource conflicts, and escalate those risks and issues. Coordinate project meetings and follow up with stakeholders on commitments and action items to ensure initiatives remain on track. Prepare agendas, presentations, briefing materials, reports, and meeting packages.

Provide coordination and executive support to the Director, Strategic Execution, Director, Executive Operations, Managing Partner and Founding Partner - helping organize priorities, track commitments, and support follow-through. Maintain project tracking systems. Gather updates from project owners and department leaders.

Prepare executive-level summaries and progress reports. Support leadership with data collection, analysis,



and presentation preparation. Serve as a central point of communication for strategic initiatives.

Contribute to effective operating rhythms across meetings, projects and leadership activities as part of the Strategy Execution team. Assist with the implementation and adoption of new tools, systems, and processes. Provide organizational change management support for strategic initiatives.

Assist in developing business cases, recommendations, and supporting documentation. Create presentations and materials for internal and external audiences. Post-secondary education in Business Administration, Project Management, Commerce, Operations, or a related field. ~2-5 years of experience in project coordination, strategic operations, executive support, business operations, or program coordination. ~ Experience working with senior leaders is an asset. ~ Experience managing multiple priorities and deadlines simultaneously. ~ Strong proficiency with Microsoft 365, including: Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and Copilot. ~ Experience working with project management and collaboration tools. ~ Highly organized, detail-oriented, and love planning.

At Aeternus, you'll have the opportunity to work closely with senior leaders, contribute to meaningful strategic initiatives, and play an significant role in keeping priorities, and commitments moving forward across the organization. If you're someone who enjoys bringing order to complexity and helping teams achieve results, we'd love to hear from you. We are committed to building an inclusive environment where all individuals feel respected, supported, and empowered to succeed.

📌 Operations Coordinator - Coordonnateur de bureau (Toronto)
🏢 Aeternus
📍 Toronto