Administrative Coordinator Date Posted: 09/04/2026 Faculty/Division: Temerty Faculty of Medicine Department: Office of the Associate Dean, MD Program Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors. We have been at the forefront of medical education innovation and scholarship, as well as life-changing health research and innovation, since we were established in 1843. Thanks to the contributions made by our faculty and staff, we are consistently recognized as the top medical school in Canada, and among the best in the world.

As Administrative

Coordinator, you will support the Office of the Associate Dean, MD Program by acting as the first point of contact for learners, education leaders, staff and other stakeholders. You will provide administrative support by managing calendars, organizing and supporting events and meetings, drafting a range of communications, and supporting the creation of reports and other resources. You will draw upon your superior organizational, interpersonal and anticipatory skills to provide proactive support and ensure the effective and productive operation of the Office.

Coordinating tasks for projects and other strategic initiatives with stakeholders Coordinating meeting schedules, agendas, materials, action and follow-up items, including resolving scheduling conflicts, taking minutes and scheduling committee meetings Writing routine documents, editing content for style and tone along with editing content for brochures, newsletters,



websites; proofreading and fact checking content Collating and organizing data for various reports and maintaining information on digital platforms Minimum three (3) years’ of relevant administrative experience working within an academic and/or health care setting Demonstrated front-line customer service experience, including experience serving as first point of contact, screening incoming inquiries and scheduling appointments Experience coordinating projects/initiatives and managing priorities Experience supporting executive committees and writing professional and accurate minutes Experience independently drafting correspondence and communications Experience updating and maintaining website content using content management systems Experience coordinating events (in person and/or virtual) including arranging catering and handling expenses Experience managing data and generating reports Experience maintaining and updating administrative processes Proficiency using Microsoft Office Applications (Word, PowerPoint, Outlook, Excel, Sharepoint and Copilot), Adobe Acrobat, survey software, as well as the ability to adapt to and learn new technologies Demonstrated ability to work with a fluctuating workload and to provide backup to a wide variety of positions within the unit Ability to problem solve and deal effectively with multiple priorities and projects with conflicting deadlines while maintaining a high degree of quality and accuracy Full-Time Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. Administrative / Managerial Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement The

University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members.

Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

Developer, Sharepoint, Rehabilitation, Writing, Proofreading, Technology, Healthcare, Creative #

📌 Administrative Project Specialist (Toronto)
🏢 University of Toronto
📍 Toronto