The Headhunter Group is an innovative Staffing and Recruiting Company operating in Canada Albania, Kosovo, Montenegro, Macedonia, Bosnia & Herzegovina, Serbia, Cyprus, Greece, and USA. We offer the newest mentality in the Staffing industry, and our core business is centered on candidates and Clients. Position Overview

The

Office Manager plays a central role in ensuring the smooth and productive operation of the office while supporting management, accounting, and project teams. This position is responsible for coordinating administrative functions, overseeing office processes, supporting accounting activities, and maintaining organized project documentation. The ideal candidate is proactive, detail-oriented, and organized , with experience in the construction or restoration industry and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Office Management & Administration

Oversee daily office operations , workflows, and administrative procedures Manage office supplies, vendors, and service providers Prepare correspondence, internal reports, and company documentation Maintain organized digital and physical filing systems

Schedule meetings, manage calendars, and support senior management Support employee onboarding , maintain personnel records,



and assist with HR administration Prepare and process invoices, purchase orders, and payment follow-ups

Track expenses and support payroll processing Assist with budget tracking and basic financial reporting Liaise with external accountants and bookkeepers to ensure compliance with Canadian accounting requirements

Project & Operations Support

Provide administrative support to project managers and field teams Assist with contract administration, compliance documentation, and project records Ensure timely collection and organization of insurance certificates, permits, safety documentation, and subcontractor paperwork Coordinate communication between office staff, site teams, subcontractors, and client. Qualifications

Bachelor's degree in

Business Administration, Accounting, or a related field

(preferred) 2–4 years of experience in an

Office Manager, Office Administrator, or similar role , preferably in construction, restoration, or a related industry Strong knowledge of

QuickBooks ,

Microsoft Office Suite

(Excel, Word, Outlook), and cloud-based systems Excellent organizational, time-management, and multitasking skills Strong written and verbal communication skills Ability to work independently and take ownership of office operations

📌 Office Manager (Winnipeg)
🏢 The Headhunter
📍 Winnipeg