Oversee the smooth, protected, and efficient running of the Toronto office

Ensure the office is well-maintained, compliant with regulatory requirements, and audit-ready

Manage relationships with building management, landlords, and vendors

Oversee office access, security, maintenance, and supplies

Coordinate facilities-related projects, including moves, fit-outs, and improvements

Manage approvals, budgets, payments, and stock for office and kitchen services

Manage office communications and notices

Support C-Suite visitors and global team members visiting Toronto

Liaise with Finance on purchase orders, invoices, and office expenses

Lead health and safety procedures, including first aid, risk assessments, and fire safety

Create a welcoming, inclusive, and safe office environment

Serve as a point of contact for People and Office-related queries

Plan and deliver Toronto internal events, socials, parties, onboarding sessions, and leadership visits

Support coordination of global events, regional offsites, town halls, and cross-office gatherings

Own event logistics, including venues, catering, suppliers, and day-of execution

Support employee onboarding and offboarding

Coordinate with People Ops, Hiring Managers, and IT on equipment and induction schedules

Support and lead People projects as requested by the HR Partner

Collaborate with the global People team to align processes and share best practices

Provide ad-hoc support to People and Talent Acquisition teams

Support regional Office Managers and the People Team with events and workplace experience

Requirements





2-3 years' experience in an Office Administrator, Office Manager or Workplace Operations role

1-2 years' experience in an HR Administrator or HR Coordinator role (preferred, but not required)

Proven ability to run office operations end-to-end, in a fast paced environment

Excellent organizational and multitasking skills with a strong attention to detail and a high standard of accuracy

Working knowledge of HR processes, documentation, and systems (preferred, but not required)

Organised and proactive, with strong prioritisation and communication skills

Team-oriented and approachable, with a passion for people and process excellence

Willingness to develop professionally and grow within the People Team

Core Competencies

Demonstrates strong organizational and multitasking abilities to manage office operations efficiently while ensuring compliance with regulatory requirements. Capable of fostering a welcoming and inclusive office environment through effective communication and collaboration with diverse teams.

Highest-signal resume keywords

Office Operations Management

Event Logistics Coordination

Health And Safety Procedures

HR Processes Knowledge

Vendor Relationship Management

Hard Skills

Office Administration

Budget Management

Risk Assessment

First Aid Procedures

Project Coordination

Soft Skills

Organizational Skills

Multitasking

Attention To Detail

Communication Skills

Team-Oriented

Industry Keywords

Regulatory Compliance

Workplace Operations

People Operations

Office Maintenance

Event Planning

📌 People Coordinator (Winnipeg)
🏢 Jobtailor
📍 Winnipeg