Posted Tuesday, September 1, 2026 at 4:00 AM First Gulf is a proven market leader with more than $5 billion in developed assets. Offering development, construction, leasing, finance, and property management expertise, we provide clients with unique and exciting market opportunities. Within the Greater Toronto Area alone, our team has completed development and construction of more than 5-million square feet of premier, LEED®-certified office space, with another 2-million square feet currently under construction.

Within the industrial sector, First Gulf has constructed over 6-million square feet of space, with an additional 6-million square feet currently in the pipeline.

First

Gulf is seeking a detail-oriented Property Administrator to join our Property Management & Operations team, supporting our GTA commercial portfolio. Reporting to the General Manager, the Property Administrator is responsible for providing support across all day-to-day administrative activities for the assigned portfolio(s), spanning accounts receivable/payable, tenant billing, and tenant services coordination.

Administrative Responsibilities

Process cash receipts and data entry, including cheques and electronic fund transfer recording, daily bank deposits, and security deposit applications Manage accounts receivable functions, including administration of tenant accounts, tenant charge-back processing, and collection of outstanding arrears; monitor accounts receivable and report any concerns to the General Manager prepare account reconciliations for tenants as required, and follow up with tenants on outstanding rents/invoices Manage accounts payable functions,



including circulation and administration of the operating cost tracking system, accurate cost coding, and timely processing of vendor invoices; maintain electronic accounts payable records on the shared data drive by property/tenant file Maintain accurate records of retail sales reports, calculate percentage rent (if applicable), and issue percentage rent invoices Prepare and issue purchase orders to vendors for the GTA portfolio, as required by the General Manager or Senior Operations Manager Liaise with tenants, vendors, and the accounting group regarding accounts receivable/payable matters in a professional, courteous, and efficient manner Maintain complete understanding of and adherence to the Environmental Policy, Code of Conduct, Privacy Policy, and other relevant policies and procedures as prescribed from time to time Effectively handle customer/tenant complaints and inquiries in accordance with established guidelines, procedures, and policies; Assist with and maintain tenant relationships on an ongoing basis to help prevent the development of serious landlord/tenant issues Assist with company initiatives administration, including Building Engines, seasonal events and desk drops, holiday décor, and similar programs Post-secondary education in Business Administration, Accounting, Property Management,



or a related field ~1–3 years of experience in property administration, accounts receivable/payable, or a related administrative/accounting role; commercial real estate experience is an asset ~ Working knowledge of accounts receivable and accounts payable processes, including rent roll postings, chargebacks, and reconciliations ~ Proficiency in Microsoft Office Suite (Excel, Word, Outlook);

experience with property management software (e.g., Yardi, Building Engines) is an asset ~ Strong organizational skills with high attention to detail and accuracy in financial data entry ~ Self-motivated, with a proactive and solution-oriented mindset and strong customer service orientation Office environment – sitting/working at desk/computer in a shared office space and/or remote working from home Replacement Opportunity to work for a leading real estate development company Exciting projects and challenging opportunities to develop high-profile residential, commercial, and mixed-use developments Competitive salary and benefits package Commitment to sustainability and social responsibility Outstanding Gulf Group of Companies is committed to providing a fair and equitable work environment and encourages applications from qualified women, men, visible minorities, Indigenous Peoples, and persons with disabilities. As per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA), Great Gulf Group of Companies will accommodate the needs of applicants with disabilities throughout all stages of the selection process. We do not accept international applicants without a valid work permit.

📌 Property Management Administrator (Toronto)
🏢 Great Gulf
📍 Toronto