Administrative CoordinatorSalary:$28.00 – $34.50 per hourLocation:Mississauga, ONSchedule:Full-time, 40 hours per weekMonday to FridayHybrid work model (3 days onsite, 2 days remote)Working hours: 8:00 AM – 4:00 PM or 9:00 AM – 5:00 PMTemporary Assignment until December 31stPosition OverviewWe are seeking an Administrative Coordinator to join a dynamic team. This individual will provide comprehensive administrative and operational support to leadership and cross‑functional teams. The successful candidate will be highly organized, proactive, detail‑oriented, and capable of managing multiple priorities in a fast‑paced environment.Key ResponsibilitiesAdministrative SupportProvide day-to-day administrative support to assigned leaders, including calendar management, meeting coordination, and communications.Manage complex scheduling across multiple stakeholders while maintaining confidentiality.Coordinate leadership and team meetings, including agendas, logistics, and follow-up activities.Serve as a primary point of contact for administrative inquiries.Maintain departmental documentation, records, and distribution lists.Support special projects and team initiatives as required.Communications & CoordinationDraft and distribute professional communications and internal updates.Collaborate with internal stakeholders to support projects, initiatives, and communication plans.Collect, organize, and incorporate feedback for presentations, surveys, and communications.Prepare meeting summaries, presentations, and other business materials.Operations & Project SupportAssist with vendor-related requests, documentation, and administrative processes.Track project timelines, milestones, and deliverables.Support operational activities, including agenda preparation, meeting coordination, and document management.Collaborate with departments such as Human Resources, Information Technology, Finance, Procurement, Compliance,



and other internal teams.Contribute to process improvements and operational efficiency initiatives.Event PlanningCoordinate logistics for internal meetings, workshops, training sessions, and team events.Manage registrations, accommodations, meeting spaces, budgets, invoices, and attendee communications.Support employee engagement, wellness, and team‑building initiatives.Assist with planning and coordinating external meetings, customer events, and industry-related gatherings.Qualifications & Experience1-5 years of administrative or executive support experience.Experience supporting managers, leadership teams, or field-based teams is considered an asset.Experience in pharma/biotech is considered an asset.Proven ability to handle confidential information with professionalism and discretion.Strong organizational, planning, and prioritization skills.Excellent attention to detail and commitment to accuracy.Ability to manage multiple projects and deadlines simultaneously.Strong written and verbal communication skills.Proficiency with business productivity software, including email, calendar, spreadsheet, presentation, and virtual meeting platforms.Bachelor's degree, college diploma, or equivalent professional experience.Preferred ExperienceExperience in a highly regulated industry such as healthcare, life sciences, biotechnology, or a similar workplace.Strong project coordination and stakeholder management skills.Ability to work effectively across multiple departments and organizational levels.Experience supporting large-scale meetings, events, and operational initiatives.Demonstrated ability to adapt to changing priorities and business needs.Additional InformationOccasional business travel may be required (up to 25%).Candidates must be able to support teams operating across multiple time zones.Opportunity to work in a collaborative, team‑oriented environment with exposure to senior leadership and strategic initiatives.Job ID / No. du Poste: 57125988Open Positions / Postes Ouverts: 1#J-18808-Ljbffr

📌 Administrative Assistant - $28 - $34.5 An Hour (Winnipeg)
🏢 Fuze HR Solutions
📍 Winnipeg