We are seeking a highly organized and proactive Realtor Admin & Executive Assistant to support our real estate team. This role involves managing administrative tasks, coordinating client communications, and assisting with marketing efforts to ensure smooth daily operations and exceptional client service. The ideal candidate will possess excellent communication skills, strong organizational abilities, and a proactive individual who likes to take initiative.
Bilingual and multilingual skills are highly valued to serve a diverse client base effectively.
Responsibilities
- Manage and maintain property listings, schedules, and client appointments with precision
- Assist in preparing marketing materials, including online listings, social media content scripting and promotional campaigns
- Comfortable being on camera or recording videos for social media content
- Coordinate communication between clients, agents, and vendors to facilitate smooth transactions
- Confident with sales outreach & client communication
- Handle administrative duties such as data entry, document preparation, and filing
- Support negotiation processes by preparing offers and counteroffers under supervision
- Provide exceptional customer service by addressing inquiries promptly, regular clients follow ups and outreach.
- Maintain organized records of transactions, client interactions, and property details
- Assist with realtor management tasks as needed.
- Support team members with various administrative projects to enhance overall efficiency
Experience
- A one year prior administrative experience in real estate is required
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment
- CRM management, and organization optimizations AI tools.
- Excellent communication skills—both verbal and written—are essential for interacting with clients and team members
- Experience with AI marketing tools or social media platforms
- Bilingual or multilingual abilities are highly desirable to serve diverse clients effectively
- Proactiveness, problem solving, self reliance are essential skills.
- Demonstrated customer service skills with a professional demeanor in all interactions
Pay: From $30.00 per hour
Perks
- Company events
- Profit sharing
- Work from home
Ability to commute/relocate:
- Oakville, ON: reliably commute or plan to relocate before starting work (preferred)
Application question(s):
- Do you have a car and valid drivers licences?
- If you have an online portfolio please attach it below
- what other languages do you speak?
- Do you have experience creating/ recording content on social media?