Monitors and reports on projects of the highest complexity and/or scope from contract through implementation and follow-through to ensure projects are kept on schedule and meet budgetary requirements.
Prepares status reports on projects for management, clients, or others, and modifies schedules or plans as required.
Assists with determining project scope, customizing project plans, setting project timelines, and assigning tasks/people to ensure productive flow of processes.
Works with the stakeholders to determine dependencies, priorities, critical path, and milestones for projects.
Assists with the review of project proposals or plans and provides recommendations on time frames and administrative procedures for accomplishing project.
Observes the work flow process of multiple projects associated with the creation and update of project management information to ensure requirements are quality checked and moving through the work flow process efficiently to meet budget and deadlines.
Assists in the development of presentations, and takes meeting minutes and action items during meetings.
Develops and maintains relationship with client counterpart(s)
and serves as the administrative point of contact for coordinating all aspects of the project, keeping client informed of project status.
Collects budget information from department managers, maintains records of expenses to compare with estimated budget, and prepares budget reports for management.
Consults with department managers to ensure adjustments are made in accordance with project changes in order to facilitate long-term planning.
Troubleshoots high level administrative problems/issues, and identifies areas for process improvement.
Coordinates activities of project personnel support staff to ensure projects progress on schedule and within prescribed budget.
Kick-off
- Underwriting group
- The group hosts events, in house training sessions
- Group attends tradeshows
- The group does webinars/hosts webinar
- Candidate will coordinate with internal managers on different events throughout the year
- Manages calender of events
- Deals with contracts, supplier, sign off, internal approval, booking travel/hotels
- Invoicing/payment
- Reporting through Excel-tracking expenses/budgeting for the year
- Bi-lingual is an asset, but not required