The Executive Assistant to the CHRO provides high-quality administrative and organizational support to the Chief Human Resources Officer. This role ensures efficient management of the CHRO’s time, travel, meetings, communications, and administrative activities The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities while maintaining absolute confidentiality. Success in this role comes from creating a seamless operating workplace that enables the CHRO and the HR Leadership team to focus on strategic leadership and business priorities

Manage and maintain the CHRO’s complex and dynamic calendar

Coordinate meetings across multiple time zones with internal and external stakeholders

Schedule executive leadership meetings, one-on-ones, recurring business reviews, and strategic planning sessions

Resolve scheduling conflicts and prioritize competing requests

Coordinate meeting logistics including conference rooms, technology, catering, virtual meeting links, agendas, and materials

Monitor calendar changes and communicate updates to stakeholders in a timely manner

Prepare and organize executive briefing materials, presentations, and supporting documentation

Arrange domestic and international travel for the CHRO

Coordinate flights, accommodations, ground transportation, and detailed travel itineraries

Anticipate and manage travel disruptions and itinerary changes

Register the CHRO for conferences, leadership events, and external engagements

Prepare and submit expense reports and reconcile corporate credit card transactions





Ensure compliance with travel and expense policies while maintaining accurate records and documentation

Manage incoming correspondence, requests, and key deliverables

Maintain distribution lists, contact information, and electronic filing systems

Provide calendar and travel support to HR Leadership Team members as needed

Coordinate leadership meetings, offsites, recognition events, and team activities

Support vendor administration, invoice processing, purchase requests, and contract routing

Handle highly sensitive employee, executive, compensation, and organizational information with absolute confidentiality

Exercise sound judgment and discretion in all interactions and communications

Act as a professional and trusted point of contact for internal and external stakeholders

Build strong partnerships with Executive Assistants and business leaders across the organization

Deliver exceptional customer service with responsiveness, professionalism, and attention to detail

Strong attention to detailAbility to manage competing priorities and frequent interruptionsExcellent written and verbal communication skillsProfessional judgment and discretionAdvanced Microsoft Office and Microsoft 365 proficiency (Outlook, Teams, PowerPoint, Word, Excel)Experience supporting CHRO or other C-suite executives preferredExceptional organizational and time management skills5-10 years of Executive Assistant experience supporting senior executivesExperience in a large, global organization preferredDemonstrated experience handling confidential informationStrong problem-solving and coordination skills

📌 Senior Executive Assistant (Winnipeg)
🏢 opentext
📍 Winnipeg