Job Summary

We are seeking a detail-oriented and professional Office Administrator/Receptionist to join our team. The ideal candidate will be responsible for managing front desk operations, providing excellent customer service, and supporting administrative functions across various departments. This role requires robust organizational skills, proficiency in office software, and the ability to handle multiple tasks efficiently in a fast-paced workplace.

Duties
Greet visitors and clients in a courteous and skilled manner at the front desk
Manage multi-line phone systems, screen calls, and direct inquiries appropriately
Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
Schedule appointments, meetings, and coordinate calendars for staff members
Handle filing, document management, and ensure confidentiality of sensitive information
Assist with bookkeeping tasks including invoicing and billing using QuickBooks or similar software
Provide customer support via phone, email, or in person to address inquiries and resolve issues
Proofread correspondence, reports,



and other documents for accuracy and clarity
Support administrative tasks such as ordering supplies, managing mail, and maintaining office organization
Collaborate with team members to improve office procedures and workflow efficiency

Experience
Prior office experience is preferred, especially in administrative or clerical roles
Experience with QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), and Google Workspace is highly desirable
Strong computer skills including data entry, document proofreading, and file management
Customer service experience with excellent phone etiquette and organizational skills
Knowledge of medical or dental office procedures is a plus for healthcare-related environments
Previous experience working at a front desk or handling multi-line phone systems is beneficial
Demonstrated ability to multitask effectively while maintaining attention to detail in a busy setting

Pay: $16.00-$18.00 per hour

Work Location: In person

📌 Office Administrator/receptionist Calgary (Canada)
🏢 Sekhri Immigration
📍 Canada