We are looking for a reliable and detail-oriented Accounts Payable & Administrative Clerk to join our finance and administration teams. This is a standalone role reporting directly to the Accounting Controller, requiring someone who can work independently with minimal guidance and take ownership of their responsibilities in a quick-paced environment.
Responsibilities
Accounts Payable
Match source documents including purchase orders, receipts, packing slips, and invoices; input data into the Accounts Payable module
Ensure all invoices have appropriate approvals prior to processing
Process credit notes for returned goods
Accurately charge invoices to inventory, expenses, or CIP/Capital Assets
Prepare monthly vendor reconciliations and AP sub-ledger to General Ledger Control Account reconciliations
Prepare payment runs, obtain required approvals, and process payments
Communicate with vendors regarding invoice disputes, outstanding accounts, and payment status
Support internal departments with vendor issues, pricing inquiries, and AP documentation
Analyze exchange variances and flag discrepancies
Maintain organized accounting filing systems and folders
Administration
Serve as the primary point of contact for vendor services and third-party communications
Review, prepare, and distribute documents, reports, and correspondence
Manage incoming and outgoing mail
Receive and screen calls and emails directed to the administration department; provide professional and courteous responses
Monitor office supply levels and place orders as needed
Provide administrative and office management support to the Administration team as directed
Assist with specific reports and other duties as assigned
Qualifications
1 to 2 years of accounts payable and administrative experience
Experience with accounting software such as Microsoft NAV or Business Central Dynamics is an asset
Proficiency in Microsoft Excel and the MS Office suite
Solid attention to detail and organizational skills
Ability to manage competing deadlines and prioritize workload effectively
Robust communication and problem-solving abilities