Our client is a Vancouver-based, world-class artist management firm. The company represents high-caliber, internationally acclaimed touring and recording artists, as well as platinum-selling producers and songwriters.

THE POSITION

The successful candidate will serve as Administrative Assistant/Project Coordinator, supporting the VP/GM, along with a busy Project Manager. The position is in-office in Vancouver, BC and hours are approximately 9:30am-6pm.

RESPONSIBILITIES:

• Calendar management,
• Setting up conference calls, call times and meetings
• Scheduling personal + skilled appointments and meetings
• Computer backups, junk mail checking, general technological maintenance
• Organizing and keeping track of contact information
• Organizing information and paperwork
• Travel grant applications for staff
• Expense reports
• Opening and distributing mail
• Coordinating and booking travel
• Ensuring all travel requirements/protocols are met
• Upkeep and registering for travel rewards programs
• Password log and upkeep
• Tracking travel rebills
• Various mailing, faxing, shipping, photocopying
• Listening to demos/ present potential new clients
• Coordinating phone service for international travel
• Upkeep of travel calendar
• Prepping for meetings (scheduling, prepping boardroom,
  
  
  
  catering, research)
• Archiving files
• Dropbox management and organization
• Personal assistant duties as needed
• Processing insurance claims
• Contribute to brainstorm sessions and idea generation on behalf of clients, to support releases and tours
• Other client-specific activities as directed by project managers
• Task-specific coordination for clients
• Coordinating client and partner gifts and cards

SKILLS & EXPERIENCE REQUIRED

• Resourcefulness, self-sufficiency, and drive to grow your career
• Interest in music industry and artist management
• Experience in music industry, even if limited, is a bonus but not required
• Exceptionally organized and able to multitask and manage time effectively
• Ability to manage a large volume of tasks
• Ability to handle challenging situations, be proactive, troubleshoot and problem-solve
• Knowledge of MS office and Mac computers is essential
• Ability to work as part of a close-knit team
• Exceptional attention to detail
• Strong written and verbal communication skills

Availability outside of regular office hours.

The salary range for the position is between $50,000-$55,000 annually, to commensurate with experience.