Select how often (in days) to receive an alert:Union Status:Exclusion - Non Union - NSPGClosing Date: 21-Jun-26 (Applications are accepted until 11:59 PM Atlantic Time)About UsAt Service Nova Scotia, our team works together throughout the Province to build relationships with every citizen, business, and municipality in Nova Scotia by understanding evolving client needs and balancing these needs with the public good. We also provide the services, tools, and supports that enable other government departments and public sector entities to focus on providing quality services.About Our OpportunityAs the Administrative Assistant to two Executive Directors, you provide a broad range of senior level administrative support. In this position, you deliver exceptional customer service while handling multiple files and managing time sensitive matters.Reporting to two Executive Directors, the Administrative Assistant provides a high level of comprehensive, confidential, administrative, and operational support services for our professional staff. This position supports continuous improvement and innovation priorities in our divisions with minimal supervision.Primary AccountabilitiesWe count on your expertise to ensure efficient operations of administrative support functions through effective office and operations management. Your key responsibilities will include:manage the schedule of, and prepare correspondence and documentation for, two Executive Directorsmanage all related ministerial correspondencecoordinate all divisional leadership and team meetings, including preparation and distribution of agenda and materialsrespond to inquiries, as you prioritize incoming requests for action, and refer to others where appropriatecommunicate the Executive Directors’ instructions to, and working with, Directors and staff to obtain information in a timely mannermonitor for compliance with deadlines and efficient reporting. Implementing a system to record and track incoming/outgoing office correspondence is another key responsibilitydevelop and maintain an efficient liaison with department staff, especially within the Branch/Divisions/Regions, Deputy Minister and Minister’s officesattend highly confidential meetings, take notes,



prepare and distribute minutesprovide quality support and information on programs and servicescoordinate Human Resources, Financial, and Procurement processes within the divisionsfinancial responsibilities include, but not limited to:prepare monthly summaries of expenditures and verification and arrangement of payment of general office invoicestracking/monitoring divisional budget forecasts and actualsprofessional development/training fees and duesmonitoring procurement processesless chargeables and recoveriesassist with and track special projectscoordinate records management to ensure accessibility and up-to-date information including classification, organization, reporting (i.E. STAR/STOR), storage and retention, and destruction of filesprovide general office support including maintain and distribute office supplies and purchase and maintain office equipment.Qualifications and ExperienceTo be considered for this opportunity, you possess a one-year business course and a minimum of 4 years of secretarial/administrative experience. An equivalent combination of training and experience may be considered.Youhave exceptional organizational and interpersonal skills to work with numerous staff as well as internal and external clients. In addition, you must be adaptable and have the ability to prioritize to meet deadlines. You also possess effective initiative, judgment, and leadership skills, and you have the ability to work well independently with minimum supervision, whilecontributing effectively to an efficient team workplace.Strong communication skills, both written and verbal,are mandatory to enable quality preparation of ministerial correspondence,documentation, and responses to inquiries. Proficiency in typing and proof-reading is essential, as is a comprehensive and demonstratable knowledge of computer applications such as MS Office (Outlook, Word, PowerPoint, and Excel), and filing/retrieval systems.



The ability to interpret and create key essential messages during meetings is important for effective team follow-up.You interact with clients and stakeholders with tact, discretion, and respect awhile maintaining a high level of confidentiality, ensuring accuracy, timeliness, and appropriate management of information. Maintaining current knowledge of available resources to provide quality information and support on programs and services is also essential.We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.EquivalencyApplicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.Additional InformationThis is a permanent, full-time vacancy based in Halifax, Nova Scotia.What We OfferCareer Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.Countless Career Paths.A dynamic, client-focused office environment where service excellence and teamwork are our focus.Pay Grade: EC 05Salary Range: $2,068.01- $2,585.02Bi-WeeklyEmployment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act.If you require an accommodation throughout the recruitment process, please contact us at [email protected].#J-18808-Ljbffr

📌 Administrative Assistant (Secretary 3) - C$2,068.0 - C$2,585.0 A Week (Winnipeg)
🏢 Service Nova Scotia
📍 Winnipeg