ADS Level 7 - Administrative Assistant - Faculty of Medicine$67,847 to $74,483 per annum, as per CUPE 1870. 37.5 hours per week, Full‑Time Permanent Position.What we offerComprehensive Health and Dental Care BenefitsTuition WaiversHealth and Wellness on Campus available to staff and their familiesProfessional Development OpportunitiesResponsibilitiesUnder the direction of the associate dean, PEI campus, manage the Associate Dean’s calendar, prioritizing and delegating meeting requestsAssist the Associate Dean in preparing for meetingsAct as the primary contact and liaison between the Associate Dean and visitors, other departments, organizations, and the publicCompile information, prepare documents and reports, and proofread documentsPrepare travel arrangements and itinerariesRetrieve statistics and reports as necessaryManage committee processes, including coordinating agendas, compiling and distributing meeting materials, arranging room bookings, recording minutes, and following up on action itemsManage faculty processes, ensuring appropriate documents are collected for faculty appointmentsCompile information and distribute electronic bulletins relevant to faculty and staffCompose a range of correspondence, reports, and presentationsDevelop, recommend, and initiate systems to improve office efficiencyPrepare expense claims and reconcile statements of credit card purchases for the Associate DeanGuide staff and faculty regarding university regulations for travelReview expense claims submitted by others for the Associate Dean’s signatureManage expenditure records and prepare requisitions for invoice paymentsProvide guidance and instruction on using the myUPEI financial system and procurement processesMonitor and maintain up‑to‑date confidential faculty and staff recordsFacilitate communication between the Memorial’s Regional campus, UPEI, Memorial University, government bodies, and other stakeholdersManage incoming and outgoing correspondence, ensuring timely and accurate responsesQualificationsThe successful candidate must have:Either an approved Administrative Assistant College program, or a Bachelor’s degree in public administration, political science, business, economics, or a related field coupled with five (5) years of relevant experience, preferably in an academic or medical settingStrong organizational and time‑management skillsExcellent communication and interpersonal skillsThe ability to handle sensitive and confidential information with discretionExceptional problem‑solving and critical thinking, including above‑average writing and analytical skillsProficiency in Microsoft Office Suite and other relevant softwareKnowledge of university regulations and procedures would be an assetEquity, Diversity, Inclusion, and ReconciliationUPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working setting where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities.#J-18808-Ljbffr

📌 Ads Level 7 - Administrative Assistant - Faculty Of Medicine - C$67,847 - C$74,483 A Year (Montague)
🏢 Upei
📍 Montague