Office Receptionist / Administrative Assistant

Property Management Office – Full time (part-time considered)

Reports to the Office Manager and works closely with the property management team.

Requirements
Positive attitude and professional demeanor
Reliable and punctual
Team player with the ability to work independently
Excellent written and oral communication skills
Able to stay calm and professional with difficult or upset callers — this role fields a lot of owner complaints and complaints don't always come politely

Skills
Proficiency in Microsoft Office 365 Suite (Word, Excel, Outlook) or equivalent cloud-based tools such as Google Workspace
Robust typing and word-processing skills
Excellent spelling, punctuation, grammar, and attention to detail
Efficient digital filing, records management, and document organization using cloud storage (e.g., OneDrive, Google Drive)
Well-organized, detail-oriented, and able to juggle multiple priorities in a fast-paced workplace
Commitment to adhering to company policies, standards and procedures

Responsibilities




Responding to enquiries via phone, email, etc.
Issuing work orders and quote requests and matching invoices
Sending out notices and correspondence
Maintaining standardized lists, forms, notices and letters
Preparing reports, newsletters, handbooks and notices
Maintaining schedules (maintenance, meetings, audits, etc.)
Copying, scanning and preparing documents
Document filing and record keeping
Receiving and distributing mail and coordinating mail-outs
Liaison with on-site staff and contractors
Assisting management and other staff with administrative tasks, as required

Experience
Administrative/receptionist experience in an office environment an asset
Experience in property management an asset

Other Assets
Bilingual – English/French

Salary $40K–$45K depending on experience To apply, please respond to this posting and include your résumé and work references.

Pay: $40,000.00-$45,000.00 per year

Work Location: In person

📌 Office Receptionist/administrative Assistant Gloucester
🏢 Premiere Property Management Associates
📍 Gloucester