Overview

We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional support across administrative, clerical, and customer service areas. If you thrive in a fast-paced setting, possess excellent organizational skills, and enjoy multitasking with precision, this opportunity is perfect for you!

You will be instrumental in maintaining effective office workflows, managing communications, and supporting team members to achieve our collective goals.

Duties
Manage front desk operations, greeting visitors and directing them appropriately with skilled phone etiquette
Handle multi-line phone systems to answer inquiries promptly and route calls efficiently
Perform data entry tasks accurately using Microsoft Office applications and scheduling software tools
Maintain organized filing systems—both electronic and paper
Support bookkeeping activities using accounting software to process invoices and track expenses
Provide exceptional customer support by addressing client questions, scheduling appointments, and ensuring a positive experience
Conduct proofreading of documents for accuracy and clarity before distribution




Support administrative projects such as preparing reports, managing calendars, and coordinating meetings

Qualifications
Proven clerical experience with strong organizational skills and attention to detail
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Excellent computer skills including data entry, typing, and file management
Prior front desk or receptionist experience in a professional setting—familiarity with multi-line phone systems and customer interactions
Strong communication skills with professional phone etiquette and customer service orientation
Ability to proofread documents accurately while maintaining a high level of attention to detail
Demonstrated ability to handle multiple tasks efficiently
Knowledge of scheduling software is an asset

Join us as an Office Administrator and become an essential part of our team! Your organizational talents will help us deliver outstanding service while keeping our office running seamlessly. We value proactive individuals who are eager to contribute their skills in a supportive environment that promotes growth and excellence. Pay: $20.00-$30.00 per hour

Expected hours: 30.0 – 40.0 per week

Work Location: In person

📌 Office Administrator Hanwell
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📍 Hanwell