The OSP Administrator supports BPA's proposal development process end-to-end, from prospect identification through proposal tracking, partner coordination, and documentation support. This role requires strong organizational skills and close collaboration with Technical Leads, Discipline Leads, and the Proposal Writer/Coordinator. Key Responsibilities
Opportunity Monitoring & Tracking
Monitor RFP websites and procurement portals daily to identify new opportunities Manage RFP subscriptions, notifications, and keyword alerts Identify and circulate relevant opportunities, including SEEV summaries and plan takers lists Follow up with decision stakeholders to secure timely Go/No-Go decisions Maintain and update the Toronto OSP proposal tracker, including addenda updates Maintain and update various OSP information systems Partner & Architect Coordination
Maintain and amend the Architect contacts list Initiate and manage outreach when an opportunity requires partnering with an architect, working with internal stakeholders to identify the best-fit partner per opportunity Create and maintain the Client/Architect Requirements sheet for each proposal Proposal Support
Assist in preparing draft fee letters Support CV maintenance and updates Support project sheet updates Provide general administrative coordination and documentation support throughout the proposal lifecycle Technical Proficiency:
Advanced knowledge of Microsoft Office SharePoint AI usage Adobe Proposal/document automation software Soft Skills:
Exceptional attention to detail Strong time management Proofreading accuracy Effective cross-functional communication Ability to work independently Strong organization skills