Pharmacy Assistant course from a recognized program
Other combination of education and experience may be considered
Evidence of ability to pass and maintain pharmacy technician or pharmacy assistant verification validation
Province of Manitoba Class 5 Drivers License, and access to a personal vehicle to provide service within the Prairie Mountain Health
Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
Demonstrated leadership
Demonstrated written and oral communication skills
Ability to prioritize in a changing environment
Strong organizational, decision making and problem solving skills
Ability to display independent judgment
Ability to respect and promote a culturally diverse population
Ability to respect and promote confidentiality
Ability to perform the duties of the position on a regular basis

Qualifications
Pharmacy Assistant course from a recognized program
Other combination of education and experience may be considered
Evidence of ability to pass and maintain pharmacy technician or pharmacy assistant verification validation
Province of Manitoba Class 5 Drivers License, and access to a personal vehicle to provide service within the Prairie Mountain Health
Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
Demonstrated leadership
Demonstrated written and oral communication skills
Ability to prioritize in a changing environment
Strong organizational, decision making and problem solving skills
Ability to display independent judgment
Ability to respect and promote a culturally diverse population
Ability to respect and promote confidentiality
Ability to perform the duties of the position on a regular basis

Position Summary
The Pharmacy Assistant shall be accountable to the location manager and is responsible for performing the technical functions necessary for the general day-to-day operation of the department; replenishing Pyxis med stations (where applicable), filling prescriptions, checking prepared medications for accuracy, entering patient information, running reports, maintaining records, sterile and non-sterile compounding, providing technical assistance in stock-flow control, training new pharmacy staff and performing other related duties as assigned.

Responsibilities
Overview
General
Enters patient information into the applicable computer system for profile updates, label generation and charging purposes. Examples of information entered are:



inpatient and outpatient refills, chemotherapy orders and leave of absence orders.
Generates patient specific reports (i.e. labels, profiles)
Generates and reviews selected non-patient specific reports (i.e. outpatient, inventory, statistical, narcotic, Pyxis). Reviews and adjusts reports and follows up with Pharmacist when necessary
Sorts and processes medications returned to pharmacy (i.e. return bin). Records, credits and returns medication to the stock location or discards medication
Assembles, files and maintains departmental records (i.e. prescriptions, patient profiles)
Performs intermediate checks on prepared medications for accuracy as per departmental procedure (i.e. strip packaged medications)
Directs inquiries from phone calls and visitors as applicable
Performs inspections of medication storage areas in pharmacy and on the nursing units for appropriate storage, cleanliness and expiry dates
Trains current pharmacy Assistants
Delivers medications to appropriate nursing units
Accumulates data and maintains records for departmental statistics (i.e. workload)
Handles cytotoxic and biological products
Orders stationary supplies
Monitors expiry of medications

Inpatient Dispensing
Fills prescriptions by selecting the medication, placing it into an appropriate container and affixing the label to the container
Performs extemporaneous compounding as required and maintains manufacturing records
Prepares medications for delivery or shipping as required
Stores and maintains records of patients’ medications from home
Counts and records quantity of narcotics on hand
Fills stock medication requisitions
Assists the Pharmacist in dispensing prescriptions
Issues and delivers controlled drugs and maintains records to non-Pyxis areas. Participates in inventory reconciliation

PYXIS (where applicable)
Runs Pyxis reports daily at the Pyxis console and assigns new patient specific medications to Pyxis med stations as required
Selects medications from stock for refill and loads Pyxis med stations
Loads assigned medications, refills standard medications and unloads medications without orders at Pyxis med stations
Responds to stock out bulletins, stock critical low bulletins,



picks medication and refills the medication at Pyxis med stations
Checks and replenishes ward stock at each nursing unit
Maintains adequate supply of strip packaged medications for ward replenishment
Assists in maintaining appropriate medications and inventory in the Pyxis med stations
Empties Pyxis and non-Pyxis return bins and returns inventory
Checks expiry dates, inspects drug storage areas, maintains ward stock lists and organizes and labels cupboards

Sterile Services
Assembles medications and supplies required for patient specific and bulk sterile compounding
Assists in the preparation of sterile products, using aseptic technique, in the Horizontal Laminar Flow Hood, and Biological Safety Cabinets.
Performs batch and patient specific sterile compounding (i.e. adult Total Parenteral Nutrition (TPN), pediatric TPN, large and small volume parenterals, chemotherapy, epidurals)
Prepares sterile compounds
Stocks sterile room with supplies

Inventory
Maintains adequate inventory levels
Receives and verifies incoming drug shipments
Reconciles invoices and credits
Orders non-stock supplies
Fills order request from non-contract purchasers
Maintains pertinent inventory records
Processes month-end and year-end
Sends expired goods to vendors for credit
Reconciles inventory issues

Database Management
Enters medication and financial information into the Pyxis, BDM and Logibec databases
Monitors and tests pharmacy interface systems
Reviews, updates and maintains the formulary in response to the Pharmacy and Therapeutics recommendations upon Regional Medical Advisory Committee (RMAC) approval
Analyzes system reports and staff feedback to determine inventory levels
Oversees the building of Pyxis med stations
Resolves system issues

Secondary Hospital Site & Remote Locations
Fills and sends orders to facilities
Receives expired stock from contract facilities, sorts and catalogues the stock according to manufacturer/wholesaler then records which facility the stock belongs to and ships expired goods to the appropriate vendor
Divides credit invoice amounts and provides an itemized list along with a credit total to each facility
Prepares and updates ward stock sheet lists
Heat seals (blister packs) controlled drug stock for use at the facilities
Checks controlled drug sheets for error/omissions and makes arrangements to have them completed/corrected. Files and stores sheets as required by the College of Pharmacists
Checks expiry dates of products
Other duties as assigned

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📌 Pharmacy Assistant (Manitoba)
🏢 Prairie Mountain Health
📍 Manitoba