Responsibilities:

- Provide expert knowledge of information management bestpractices, approaches and trends as it relates to structured and unstructuredinformation in support of Ministry and Cluster clients.

- Thorough knowledge of the information lifecycle to providepractical information analysis, expertise and advice.

General Skills:

Experience in:

- assessing and conducting business analyses to establishinformation management needs pertaining to different domains of informationmanagement (i.e., recordkeeping, access and privacy, etc.)

- developing business cases pertaining to informationmanagement;

- leading and/or coordinating information management-relatedinitiatives;

- providing advice, guidance and support for informationmanagement-related initiatives;

- developing document management protocols, guidelines andbest practices (e.g. business rules, naming conventions, version control,document labelling, etc.);

- developing business and records classification schemes usingfunctional classification;

- assessing metadata requirements and developing metadataschema, standards, and management protocols;

- assessing training and awareness needs, developing curriculaand communications plans, and delivering training pertaining to informationmanagement awareness, concepts and principles to diverse audiences;

- providing routine advice and guidance on informationmanagement concepts and principles

- identifying Information Security and Privacy Classificationrequirements and their implementation in unstructured data applications;

- collaborating with business analysts, business architects,business intelligence specialists, data architects, data conversionspecialists, database administrators, information architects, project managers,training specialists, web specialists and any other individuals as required;

- relationship management between ministry clients and the OPSI⁢ organization;

- supporting business and information architecture in defininginformation management needs and priorities;

- participating in information management-related committees,working groups, etc.;

- developing and tracking information management performancemeasures;

- research and analysis skills as they pertain to informationmanagement-related environmental/jurisdictional scans,



business and informationarchitecture, legislation and policy documentation, business process mapping,maturity assessments, etc.;

- planning and implementation of information managementstrategic goals and priorities;

- able to lead or support the development of a privacy impactassessment (PIA)

- Knowledge of and experience in applying recognized nationaland international standards in recordkeeping and information management;

- Knowledge of methodologies, standards and principles offunction-based classification of information;

- Knowledge of controlled vocabularies including taxonomiesand thesauri;

- A team player with a track record for meeting deadlines.

Desirable Skills:

- Experience in developing business and records classificationschemes using functional classification

- Knowledge of Enterprise Content Management/Records andDocument Management solutions

Requirements

Experience and Skill Set Requirements

Information Management Expertise (40%)

- Demonstrates knowledge of information management,information governance, records management, records retention, disposition, andinformation lifecycle management.

- Demonstrates knowledge of information architecture, metadatamanagement, taxonomy development, classification structures, and contentmanagement practices.

- Demonstrates knowledge of information management bestpractices, standards, methodologies, and emerging trends related to structuredand unstructured information.

- Demonstrates experience supporting information managementmodernization, digitization, and records conversion initiatives.

- Demonstrates experience conducting information inventories,records assessments, information classification, and data quality improvementactivities.

- Demonstrates knowledge of information governancerequirements, privacy legislation (FIPPA), accessibility requirements (AODA),and applicable OPS standards.





Technical and Analytical Skills (30%)

- Demonstrates experience analyzing business requirements andtranslating them into information management solutions.

- Demonstrates experience developing information managementframeworks, metadata models, classification schemes, retention schedules, andgovernance processes.

- Demonstrates experience supporting digitization, migration,and modernization of legacy records, documents, and repositories.

- Demonstrates ability to assess information management risks,identify gaps, and recommend improvements.

- Demonstrates experience working with document management,records management, case management, enterprise content management, or relatedinformation management solutions.

Communication and Stakeholder Management Skills (25%)

- Demonstrates robust verbal and written communication skills.

- Demonstrates experience facilitating workshops, interviews,and discussions with business stakeholders and Subject Matter Experts (SMEs).

- Demonstrates ability to prepare information managementstrategies, reports, recommendations, guidance materials, and businessdocumentation.

- Demonstrates ability to communicate information managementconcepts to technical and non-technical audiences.

- Demonstrates ability to collaborate effectively with projectteams, business stakeholders, records management specialists, businessanalysts, and technical resources.

Public Sector Experience (5%)

- Demonstrates experience working within public-sectorinformation management and governance environments.

- Demonstrates knowledge of OPS policies, privacyrequirements, accessibility requirements, records management standards, andinformation governance practices.

- Demonstrates experience supporting information management,digitization, modernization, records management, or digital transformationinitiatives in government or broader public-sector organizations.

Must Have:

- Demonstrates knowledge of information architecture, metadatamanagement, taxonomy development, classification structures, and contentmanagement practices.

- Demonstrates experience supporting digitization, migration,and modernization of legacy records, documents, and repositories.

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📌 Information Management Specialist - Senior (Toronto)
🏢 Socket.dev
📍 Toronto