Union: Non-union
Number of vacancies: 1
Current or Replacement Position: Replacement
Site: 67 College Street
Department: FM-PRO
Reports to: Manager, Campus Improvement Team
Salary Range: $30.04 - $45.06 per hour
Hours: 15 hours per week
Shifts: Day shifts; 2 days per week
Status: Temporary Part-time
Closing Date: October 1, 2026
Position Summary The Artwork Coordinator is responsible for supporting the management, documentation, preservation, installation, and strategic development of the University Health Network (UHN) art collection. The incumbent will oversee collection inventories, maintain collection records and databases, coordinate artwork movements and installations, and support acquisitions and donations across multiple UHN sites. The role requires strong organizational skills, attention to detail, and the ability to collaborate effectively with internal stakeholders and external partners to ensure the collection is accurately documented, preserved, and accessible.
Duties Conduct a comprehensive inventory of artwork in public spaces and storage areas across all UHN locations.
Photograph and catalogue each piece, ensuring high-quality visual documentation.
Maintain accurate records using appropriate software tools (e.g., Excel and Catalogit) for information management.
Maintain collection databases, inventories, and digital archives to ensure accessibility and compliance with internal standards.
Coordinate with multiple stakeholders across sites to gather necessary information on art in collection.
Curate and develop the collection through research, interpretation,



and strategic acquisitions.
Coordinate artwork installations, deinstallations, packing, transportation, and storage.
Facilitate artwork loans.
Liaise with artists, collectors, galleries, museums, conservators, and other external partners.
Work on large scale acquisitions for new projects.
Assist with acquisitions, donations, and deaccession recommendations.
Qualifications Diploma in Fine Arts, Museum Studies, Arts Administration, Project Management, Collections Management, or a related field required.
Bachelor's degree in Fine Arts, Art History, Museum Studies, Arts Administration, or a related field preferred.
One (1) to two (2) years of related experience in arts administration, collections management, museum/gallery operations, project coordination, or a related environment.
Experience coordinating projects involving documentation, inventory management, records management, or stakeholder engagement is preferred.
Excellent organizational skills with a high degree of accuracy, attention to detail, and records management expertise.
Experience maintaining records, databases, inventories, and project documentation with strong knowledge of artwork documentation, collections management,



and artwork handling practices.
Proficiency with Microsoft Excel and collections management software such as CatalogIt or similar database systems.
Strong project coordination skills with the ability to manage multiple priorities across various sites.
Ability to work independently and coordinate activities across multiple locations.
Strong research, analytical, and problem-solving abilities to support acquisitions, collection development, and strategic planning.
Strong communication and stakeholder management skills.
Why join UHN? Competitive offer packages
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)
Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.
At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.
Please be advised that a Criminal Record Check may be required of the successful candidate.
UHN is an equal oportun

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📌 Artwork Coordinator (Ontario)
🏢 Universityhealthnetwork
📍 Ontario