JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. An exciting period of growth is on the horizon for our team, and we're looking for exceptional talent to join us at the start of Q1 2027. We believe in building relationships early, which is why we're offering a preview of this upcoming role and starting the conversation today.
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
Facilities Coordinators / Planners / Schedulers What this job involves:
What your day-to-day will look like: Manage work order creation, tracking, and closure in the CMMS, ensuring accurate documentation and timely processing of maintenance requests
Coordinate scheduling of preventive maintenance activities, vendor services, and contractor visits to minimize operational disruption while ensuring all required inspections occur on schedule
Serve as primary point of contact for service requests, communicating status updates to requesters and escalating urgent issues to the Facilities Manager and technical teams
Support procurement processes by obtaining quotes from vendors, processing purchase requisitions, tracking deliveries, and maintaining accurate records of expenditures against budget allocations
Maintain comprehensive facility documentation including equipment records, warranty information, service agreements, compliance certificates,



and inspection reports in organized filing systems
Prepare operational reports including work order metrics, vendor performance summaries, budget variance tracking, and Key Performance Indicator (KPI) dashboards for management review
Coordinate safety-related documentation including permit applications, contractor safety orientations, and maintenance of required certifications for equipment and personnel
Assist with invoice processing and approval workflows by verifying completed work, matching invoices to purchase orders, and ensuring proper coding for accurate financial tracking
Support the Facilities Manager with meeting coordination, presentation preparation, project tracking, and administrative tasks that enable efficient facility operations
Required qualifications: Associate degree in Business Administration, Facilities Management, or related field, or equivalent combination of education and experience
Minimum 2-3 years of administrative or coordinator experience, preferably in facilities management, operations, or industrial environments
Strong proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and ability to learn facility management software systems quickly
Experience with Computerized Maintenance Management Systems (CMMS) or similar work order tracking platforms
Excellent organizational skills with proven ability to manage multiple priorities, meet deadlines, and maintain accuracy in detailed work
Strong written and verbal communication skills with ability to interact professionally with diverse stakeholders including technicians, vendors, management, and clients
Understanding of basic facility operations terminology and maintenance processes to effectively coordinate activities and communicate technical information




Attention to detail and problem-solving mindset with ability to identify issues, propose solutions, and follow through to resolution
Preferred qualifications: Bachelor's degree in Business Administration, Facilities Management, or related discipline
Experience in oil and gas, energy, manufacturing, or other industrial sectors with exposure to critical facility operations
Knowledge of procurement card systems and purchase order processes in corporate environments
Familiarity with health and safety regulations, permit requirements, and compliance documentation for industrial facilities
Background supporting Service Level Agreements (SLAs) and Key Performance Indicators (KPIs) in client-facing service delivery roles
Proficiency with SharePoint, project management tools, or data visualization platforms for reporting and collaboration
Estimated compensation for this position: 58,500.00 – 93,900.00 CAD per year
Location: On-site – Calgary, AB, Fort McMurray, AB, Halifax, NS, Toronto, ON, Vancouver, BC
Opening Type: New Role
Jones Lang LaSalle (“JLL”) is an Equal Prospect Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.
If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected].
Jones Lang LaSalle (“JLL”) is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.
For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties.
A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise.
Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

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📌 Facilities Coordinator/Planner/Scheduler (Alberta)
🏢 Jones Lang LaSalle
📍 Alberta