TheExecutiveSupport&WorkplaceDevelopmentCoordinatorisresponsibletoprovideconfidentialexecutive;,administrative,andprojectsupporttotheChiefAdministrativeOfficer(CAO)andSeniorLeadershipTeam.Thispositionwillcoordinateexecutiveoperations,supportmunicipalpolicydevelopment,corporateinitiatives,andstrategicprojects,whileleadingemployeewellness,engagement,recognition,andworkplacedevelopmentprograms.

ReportingTo:
ChiefAdministrativeOfficer(CAO)

Responsibilities:
ExecutiveSupportServices

Provideconfidential,high-leveladministrativeandprojectsupporttotheChiefAdministrativeOfficer(CAO)

Conductresearchandassistinthedevelopment,review,tracking,andcoordinationofmunicipalpolicies,procedures,andreports

Managecalendars,appointments,meetings,andschedulingprioritiesfortheCAO

Prepareandeditprofessionalcorrespondence,reports,presentations,meetingagendas,andminutes

Coordinatebusinesstravel,conferenceregistrations,andeventlogisticswhilemaintainingbudgetandschedulingrequirements

Maintainconfidentialrecords,files,andinformationincompliancewithmunicipalpolicies,privacylegislation,andrecordsmanagementstandards

Supportmattersinvolvinglegalcounselbycoordinatingsensitivedocumentation,communications,andconfidentialmaterials

Serveasaprimarypointofcontactforstaff,electedofficials,externalagencies,andmembersofthepublic,respondingtoinquiriesanddirectingissuesappropriately

DevelopandcoordinateinternalcommunicationmaterialsinsupportofSeniorLeadershipTeaminitiatives,meetings,andstrategicpriorities

Assistinthepreparationandadministrationofdepartmentalandprogrambudgetsandrelatedtracking

WorkplaceDevelopment&EmployeeWellness;





Develop,implement,andmanageemployeewellness,engagement,recognition,andretentionprogramsthatsupportapositiveworkplaceculture

Coordinatewellnessactivitiesandinitiativesthatpromoteemployeehealth,well-being,workplacesafety,andwork-lifebalance

Coordinateandsupportemployeetraining,professionaldevelopment,successionplanning,andworkplacedevelopmentinitiatives

Plananddeliverstaffappreciationevents,andemployeeengagementactivities

Assistwithemployeeengagementsurveysandsupporttheevaluationandcontinuousimprovementofwellnessandengagementprograms

Ensurecompliancewithapplicablelegislation,municipalpolicies,andworkplacebestpractices

CorporateInitiatives&SpecialProjects;

CollaboratewiththeCAOandSeniorLeadershipTeamtosupportcorporateinitiatives,policydevelopment,andorganizationalimprovementprojects

Conductresearch,analyzedata,andpreparereportsandrecommendationstosupportdecision-makingandCouncilpriorities

Coordinatespecialprojects,developworkplans,monitortimelinesanddeliverables,andtrackprojectprogress

Facilitatecross-departmentalcollaborationtoadvancecorporateobjectivesandcontinuousimprovementinitiatives

Assistwithstrategicplanning,grantapplications,programreporting,andprojectdocumentation

CompleteotherdutiesasassignedbytheChiefAdministrativeOfficer





Education&ExperienceRequirements;:

Post-secondaryeducationinPublicAdministration,BusinessAdministration,OrganizationalDevelopment,HumanResourcesorarelatedfield

3-5yearsofexperienceinpublicadministration,preferablyinamunicipalsetting

Previousexperienceprovidingexecutive-leveladministrativesupportandworkplacedevelopmentinitiatives

UnderstandingofHumanResourcespractices,legislation,andprogramsconsideredanasset

AMCTOMunicipalAdministrationProgramcompletionconsideredanasset

Acombinationofeducationandrelevantexperiencemaybeconsidered

RequiredKnowledge,Skills&Competencies;:

Strongunderstandingofmunicipalgovernmentoperations,regulatorycompliance,andpublicadministration

Knowledgeoforganizationalbehaviourprinciplesandpractices

Exceptionalorganizational,timemanagement,andprojectcoordinationskillswiththeabilitytomanagemultipleprioritiessimultaneously

Abilitytohandlesensitiveandconfidentialinformationwithdiscretionandprofessionalism.

Strongwrittenandverbalcommunicationskills.

AdvancedproficiencyinMicrosoftOfficeSuite,includingWord,Excel,PowerPoint,Outlook,andTeams.

AbilitytoestablishandmaintaineffectiveworkingrelationshipswithCouncil,staff,communitypartners,andthepublic.

Strongproblem-solving,analytical,andresearchskills.

Abilitytoworkindependentlywithminimalsupervisionandexercisesoundjudgment.

EmploymentInformation:

Permanent,Full time

35HoursperWeek

Group9(Step1$36.50/hr-Step5$45.63/hr)

CompletionofaCriminalRecordCheckwithanAcceptableResultisaConditionofEmployment

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📌 Executive Support & Workplace Development Coordinator (Ontario)
🏢 Owen Sound
📍 Ontario