Job Description
ADMINISTRATIVE ASSISTANT, FLEET ENGINEERING

Fleet Engineering

Victoria or Vancouver Lower Mainland

The Opportunity

Behind every safe and reliable sailing is a team of people working together to keep BC Ferries’ fleet ready for service. We’re looking for an Administrative Assistant to join our Engineering department and provide key administrative support to the Director, Fleet Engineering and the broader team.

This is a great opportunity for an organized, resourceful and service-oriented professional who enjoys being at the centre of a busy operation. You’ll help keep schedules on track, information organized, meetings and events running smoothly, and day-to-day priorities moving forward.

Working alongside engineering leaders and a diverse range of internal and external partners, you’ll bring structure, responsiveness and attention to detail to an environment where the work matters. Your contribution will help support the teams responsible for the engineering and technical expertise behind BC Ferries’ fleet.

The Role

Reporting directly to the Director, Fleet Engineering, you add value by key areas of oversight such as:

Coordinating calendars, meetings, appointments and travel arrangements for the Director and assigned team members;

Preparing, editing and distributing correspondence, reports, presentations and other documents;

Managing incoming calls, emails and visitor inquiries with professionalism and a strong customer-service mindset;

Organizing and maintaining electronic and physical records, filing systems and office resources;

Coordinating meeting logistics, internal events and other team activities;

Processing invoices, purchase orders and other administrative transactions;

Supporting expense tracking, procurement activities and budget-related processes;

Maintaining databases and completing accurate data entry while protecting confidential information;

Coordinating with vendors and internal partners to support day-to-day office requirements;





Ensuring administrative activities are completed in accordance with BC Ferries policies, procedures and applicable requirements; and

Identifying opportunities to improve administrative processes and making thoughtful recommendations to enhance efficiency.

What you bring to the team

A high school diploma or equivalent; a post-secondary certificate in Office Administration or a related field is an asset

1–3 years of experience in an administrative or office support role, preferably within a large or complex organization

Proven experience as an administrative professional

Strong organizational skills and the ability to manage multiple priorities and deadlines;

Excellent written and verbal communication skills, with a professional and approachable style

Proficiency with Microsoft Office, including Word, Excel, PowerPoint and Outlook, and familiarity with document management systems

Experience with scheduling, expense tracking, procurement or basic financial processes is an asset

Sound judgment, discretion and the ability to handle confidential information appropriately

A proactive approach to identifying issues, finding solutions and improving the way work gets done

Confident, professional presence with an assertive, engaging interpersonal style

Agile decision-making and judgement within a fact paced, dynamic environment, often working with tight deadlines

Ability to manage and prioritize multiple projects simultaneously while demonstrating composure and confidence

Superior communication skills, both written and verbal

Well defined ability to work independently with accountability and discretion

Strong ability to proactively address issues and resolve problems,



making appropriate recommendations and proposing solution alternatives using sound judgement

Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams, OneDrive) and SharePoint

What we offer

This is a regular full-time position with a target salary range of$49,400 - $61,800per annum.The starting salary isdeterminedbased on the successful candidate’s knowledge,experienceand internal equity.

Taking care of our employees is a top priority for us, and to do that, we offer benefits that help you stay healthy in all ways. Some of our great benefits include:

Career development and learning opportunities

Competitive compensation and comprehensive benefits

Defined benefit Public Service Pension Plan

Minimum four weeks’ vacation

Hybrid work flexibility

Wellness programs and employee discounts

"We sail to serve and connect the people and the coast of BC”

At BC Ferries, our people are at the heart of delivering secure and reliable service along1,600 kmof coastline. Every day, we connect communities and move tens of thousands of passengers and vehicles across our 25 routes through the dedication,expertiseand hard work of our teams. Guided by a shared commitment to safety, service,inclusionand local commitment, we offer meaningful work, opportunities for growth, and the chance to make a positive impact. Whether you work onboard our vessels, in our terminals or behind the scenes,you'llplayan important rolein connecting people, supporting communities, and keeping coastal BC moving.

We support employment equity and diversity in theworkplaceand encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+) and others who reflect our ever-changing workplace.

We appreciate the interest of all applicants;however,only those selected for an interview will be contacted.

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📌 Administrative Assistant, Fleet Engineering (British Columbia)
🏢 BC Ferries
📍 British Columbia