AtElectric Mind,Engineeringis where strategy meets action. Our team helps organizations cut through complexity—aligning business ambition with technology execution to unlock real, lasting change.You’llwork alongside curious, driven people tackling high-impact challenges for everyone from scaling startups to global enterprises. Each engagement is different, pushing you to learn, adapt, and grow.

Electric Mind’s Technology Practice brings together deep engineeringexpertise, modern delivery disciplines, and pragmatic architectural thinking to help clients execute complex, mission-critical transformation. We design and implement scalable, secure, high-impact technology solutions that accelerate business outcomes.

We are seeking a highly organized, motivated, and detail-oriented Junior Executive Assistant to support four Partners in collaboration with a senior administrative team, with 3 days a week in office.

This is an excellent opportunity for an early-career professional looking to build a strong foundation in executive support within a fast-paced, client-focused environment. The ideal candidate is proactive, eager to learn, highly organized, and committed to delivering exceptional service while developing advanced executive support skills.

What You’ll Do
Executive & Calendar Support

Assist with managing calendars for four Partners, including scheduling meetings and resolving basic conflicts

Coordinate internal and external meetings across time zones

Prepare meeting materials, agendas, and briefing documents

Track action items and support timely follow-up

Travel & Logistics

Coordinate domestic and international travel arrangements (flights, hotels, transportation) under guidance

Prepare detailed travel itineraries





Monitor travel plans and assist with adjustments when needed

Client & Stakeholder Coordination

Serve as a professional point of contact for clients and external stakeholders

Support coordination of client meetings, workshops, and internal events

Assist with preparing client-facing presentations and materials

Maintain confidentiality of client and firm information

Administrative & Operational Support

Process expenses and invoices accurately and in a timely manner

Format, edit, and proofread documents and presentations

Maintain organized digital filing systems and shared drives

Team & Office Coverage

Provide support and backup coverage for Executive Assistants as needed

Provide full reception and facilities coverage when the Reception/Facilities coordinator is out of office (OOO) or on PTO

Greet visitors, manage incoming calls, oversee meeting room readiness, and coordinate office needs during coverage periods

Help ensure smooth daily office operations and continuity of service

Project & Team Support

Support planning and coordination of Partner-led initiatives and internal meetings

Assist with leadership meetings, team sessions, and firm events

Collaborate with Operations, HR, IT, and Finance on administrative requests

Contribute ideas to improve administrative processes and workflows

What You’ll Bring

1–3 years of administrative experience (internship, co-op,



or entry-level experience welcome)

Strong organizational skills and attention to detail

Ability to manage multiple tasks and shifting priorities

Proficiency in Microsoft 365 (Outlook, PowerPoint, Word, Excel, Teams)

Strong written and verbal communication skills

Qualified demeanor and strong customer-service mindset

High level of discretion and reliability

Flexibility to adapt to front-of-house and facilities responsibilities when required

Eagerness to learn and grow within an executive support role

$60,000 - $70,000 a year

About Electric Mind
Electric Mind is a fast-growing, AI-native advisory and digital engineering firm built for those who want to shape the future, not just watch it happen.We blend premium strategyexpertisewithcutting-edgeAI-centric engineering to solve complex, meaningful problems for industry-leading clients.

We pride ourselves on a high-touch delivery model and a culture that values diverse talent, innovation, and true client partnership — creating an environment where your ideas matter and your impact is visible.

Ifyou’relooking for a place where you can grow fast, collaborate with exceptional teammates, and help build a company scaling its capabilities and global footprint at speed — Electric Mind is the place to ignite your career. The future is bright!

For more info on Electric Mind, check out our Careers Page and Instagram.

Electric Mind is committed to diversity in the workplace. We are an inclusive employer and welcome and encourage applications from all qualified candidates. Applicants’ needs will be accommodated during our recruitment and selection process so please advise us if you require accommodation.

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📌 Jr. Executive Assistant (3 days/week in Office) (Ontario)
🏢 Electric Mind
📍 Ontario