Role Overview

The OSP Administrator supports BPA's proposal development process end-to-end, from opportunity identification through proposal tracking, partner coordination, and documentation support. This role requires strong organizational skills and close collaboration with Technical Leads, Discipline Leads, and the Proposal Writer/Coordinator.

Key Responsibilities

Chance Monitoring & Tracking

- Monitor RFP websites and procurement portals daily to identify new opportunities
- Manage RFP subscriptions, notifications, and keyword alerts
- Identify and circulate relevant opportunities, including SEEV summaries and plan takers lists
- Follow up with decision stakeholders to secure timely Go/No-Go decisions
- Maintain and update the Toronto OSP proposal tracker, including addenda updates
- Maintain and update various OSP information systems

Partner & Architect Coordination

- Maintain and amend the Architect contacts list




- Initiate and manage outreach when an opportunity requires partnering with an architect, working with internal stakeholders to identify the best-fit partner per opportunity
- Create and maintain the Client/Architect Requirements sheet for each proposal

Proposal Support

- Assist in preparing draft fee letters
- Support CV maintenance and updates
- Support project sheet updates
- Provide general administrative coordination and documentation support throughout the proposal lifecycle

Technical Proficiency:

- Advanced knowledge of Microsoft Office
- SharePoint
- AI usage
- Adobe
- Proposal/document automation software

Soft Skills:

- Exceptional attention to detail
- Strong time management
- Proofreading accuracy
- Effective cross-functional communication
- Ability to work independently
- Strong organization skills

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📌 Proposal Coordinator (Toronto)
🏢 BPA
📍 Toronto