The Co-op and Career Assistant provides secretarial assistance and performs general administrative tasks. Responsibilities include responding to inquiries from students, faculty, staff and employers; processing job descriptions for posting; supporting interviews between students and employers; maintaining records; generating a variety of reports and statistics for review; recording and tracking various required forms and documentation; assisting with the scheduling of meetings; preparation and distribution of various mail-outs; producing correspondence; providing assistance with the coordination, marketing and promotion of on-campus events; tracking, reconciling and processing budget expenses, etc.

Co-op and Career Assistants work closely and collaboratively to ensure a consistent, high level of service across all Co-op and Career programs and services. Reporting to their assigned Associate Director, the Assistants may work to support other areas, as assigned, or required, based on operational requirements.

Experience
Must have a minimum of 2 years of recent experience in a similar position.

Related Work Experience Should Include

Providing a range of clerical and customer service

Using standard office equipment and software (e.g., MS Office)





Using databases and spreadsheets

Preference Will Be Given To Applicants With

Experience working with Co-op programs and/or Career Services and/or at the University of Victoria

Experience with UVic information systems

Knowledge/Skills/Abilities

Strong clerical related technical skills, including ability to effectively learn, navigate and leverage a range of technologies.

Ability to process documentation with accuracy and attention to detail.

Robust communication and interpersonal skills with demonstrated ability to relate well and work effectively within a team environment, as well as the larger UVic community.

Financial skills including numeracy and basic mathematics.

Initiative, good organizational skills and the ability to work on a variety of projects both independently and as part of a team are essential.

Ability to multi-task, be resourceful and be able to handle multiple requests and challenges.

Ability to act effectively in a receptionist capacity and perform multiple tasks in a busy office environment with many interruptions.

Specialized Knowledge/Education
Secondary school graduation or equivalent.

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📌 Co-op and Career Assistant (British Columbia)
🏢 University of Victoria
📍 British Columbia