TruSmile Dental Lab Inc. is seeking a detail-oriented Accounting & Operations Coordinator to join our team at our Mississauga office.

The successful candidate will work closely with our in-house accountant and management team and will be responsible for day-to-day bookkeeping support, purchasing, collections, payment processing, and maintaining accurate financial records.

Key Responsibilities

- Work closely with the in-house accountant to maintain accurate and up-to-date bookkeeping records.
- Manage laboratory purchasing activities, including purchase orders, supplier communication, invoices, returns, credits, and related documentation.
- Manage accounts receivable and collection activities, including following up with customers regarding outstanding balances.
- Receive and process customer payments and accurately record payments in the company's internal CRM and accounting systems.
- Review, organize, and maintain supplier invoices, receipts, expenses, and supporting documentation.
- Assist with accounts payable and ensure purchases and expenses are properly recorded and categorized.
- Assist with bank, credit card, supplier, and customer account reconciliations.
- Identify and assist in resolving invoice, payment, supplier, and customer account discrepancies.
- Work with the accountant to maintain accurate books and ensure records and supporting documentation remain organized and ready for HST/GST, payroll, corporate tax, and other required filings.
- Maintain organized accounting and financial records.
- Maintain strict confidentiality of company, customer, supplier, and financial information.
- Perform other accounting and administrative duties as required.

Qualifications

- College diploma or university degree in Accounting, Finance, Business Administration, or a related field.
- 1–2 years of relevant experience in accounting, bookkeeping, accounts receivable/payable, or a similar role.
- Experience with QuickBooks is preferred; experience with other accounting or bookkeeping systems will also be considered.




- Good understanding of basic bookkeeping and accounting principles.
- Proficiency with Microsoft Excel, Outlook, and general office software.
- Strong attention to detail and accuracy when working with financial information.
- Strong organizational, documentation, and follow-up skills.
- Comfortable communicating professionally with customers regarding outstanding accounts and collections.
- Comfortable communicating with suppliers regarding purchases, invoices, credits, and returns.
- Ability to work independently while coordinating closely with the accountant and management team.

Location Requirements This is a full-time, permanent, in-office position based at our Mississauga, Ontario facility. This is not a remote or hybrid position.

Candidates should currently live within a reasonable commuting distance of Mississauga or be willing to relocate to the area to reliably attend work in person.

What We Are Looking For

We are looking for someone who is organized, dependable, comfortable working with numbers, and willing to take ownership of day-to-day accounting coordination.

The ideal candidate is proactive with follow-ups, comfortable handling customer collections and supplier matters, and understands the importance of maintaining complete and accurate financial records.

Job Type: Full-time, Permanent

Work Location: In person – Mississauga, ON

Experience: Accounting/Bookkeeping: 1–2 years preferred

Education: Diploma or Degree in Accounting, Finance, Business Administration, or related field

About TruSmile

TruSmile Dental Lab Inc. is a growing dental laboratory in Mississauga, with an expanding team and client base. We are committed to a workplace built on integrity, equality, respect, and teamwork, where employees have opportunities to grow with the company.

Eligible employees are provided with health perks coverage as part of our commitment to supporting our team.

Benefits

- Dental care
- Disability insurance
- Life insurance
- Paid time off
- Vision care
- Wellness program

Ability to commute/relocate:
- Mississauga, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person

📌 Accounting & Operations Coordinator (Mississauga)
🏢 TruSmile Dental Lab
📍 Mississauga