Job Title: Administrative Assistant / Receptionist

Location: Vancouver

Job Type: Full-time / Part-time

About Us

Intrepid Marine Solutions is a mobile marine service company offering high-quality electrical and mechanical installations, service, and repairs for all types of vessels. Founded and led by industry veterans, we are a growing, forward-thinking team dedicated to supplying and servicing the most innovative marine technology available today. We aim to build long-term, trusted relationships by providing an exceptional customer experience and a level of service that is second to none in the marine community.

Position Overview

We are seeking an organized, reliable, and detail-oriented Administrative Assistant to join our close-knit team. In this role, you will work collaboratively across our company to manage daily office communications, assist with parts purchasing and inventory tracking, and keep our daily operations running smoothly behind the scenes.

Key Responsibilities

- Parts Purchasing & Inventory Support: Sourcing, ordering, and tracking parts purchases, coordinating with marine suppliers, and matching purchase orders to incoming shipments.
- Communication & Correspondence: Answer and route incoming phone calls, manage company email inboxes,



handle incoming mail/packages, and draft routine customer and vendor correspondence.
- Data Management & Basic Bookkeeping: Perform routine data entry, maintain organized digital files, and support basic invoice processing or receipts using QuickBooks.
- General Office Coordination: Keep office and supply inventory stocked, maintain an organized workspace, and support general administrative workflows for our field technicians and team.

Qualifications & Skills

- Experience: 2–4+ years of office administration, parts purchasing support, or operational coordination experience.
- Software: Proficiency with Microsoft Office (Word, Excel) or Google Workspace (Docs, Sheets). Experience with QuickBooks is a major plus!
- Interpersonal Skills: Strong verbal communication skills, a friendly phone demeanor, a customer-service mindset, and proficient in English.
- Organization: High attention to detail, strong reliability, and the ability to manage time effectively in a fast-paced environment.

Perks & Perks

- Casual dress
- Extended health care
- Paid time off

Pay: $25.00-$30.00 per hour

Work Location: In person

📌 Admin Assistant/Receptionist (Vancouver)
🏢 Intrepid Marine Solutions
📍 Vancouver